Business Office Manager

Lake Travis Independent Living; Austin (TX); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid time off

Holiday pay

Daily Pay

Perk Spot discounts

Job summary

Spectrum Retirement Communities is seeking a Business Office Manager to lead the community business office, front desk, and records, and to provide leadership in the absence of the Executive Director.

The role requires 2+ years in office management or bookkeeping, experience with Accounts Receivable/Payable and Payroll (Yardi preferred), and strong organizational and supervisory skills. It offers a full-time schedule and benefits.

Qualifications

• Minimum 2 years in an office management, bookkeeping, or similar position.
• Experience with Accounts Payable, Accounts Receivable, and Payroll; Yardi preferred.
• Must be self-motivated, organized, and professional with strong public relations and communication skills.
• Must have administrative management and supervisory skills; able to multitask and meet deadlines.

Responsibilities

• Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; assist corporate accounting functions under direct supervision of the Executive Director.
• Maintain current resident business files and leases, and community census data.
• Maintain confidentiality of information regarding the community, employees, and residents.
• Obtain and maintain all required employee paperwork and manage the employee files.
• Coordinate and inform regarding the employee benefits program; track employee training to ensure orientation and ongoing training.
• Supervise front desk staff and any other administrative support staff; cover the reception desk when needed; oversee telephone training and QA.
• Serve as Manager on Duty in the absence of the Executive Director.

Skills

Accounts Receivable

Accounts Payable

Payroll

Yardi

Supervisory skills

Time management

Communication

Office management

Multitasking

Customer service

Education

Associate degree

Business/Accounting/Office Management coursework

Job description

Company Description

At Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!

Company Description

At Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!

Job Description

Schedule: Monday - Friday, Occasional Weekends and Holidays.

The Business Office Manager manages the business office, front desk, telephones, community files and records, and provides leadership to the community in the absence of the Executive Director.

• Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director.
• Maintain current resident business files and leases, and community census data.
• Maintain confidentiality of information received regarding the community, employees, and residents.
• Obtain and maintain all required employee paperwork and manage the employee files.
• Coordinate and inform regarding the employee benefits program. Track employee training to ensure that all employees receive orientation and on-going training.
• Supervise front desk staff and any other administrative support staff. Cover the reception desk when needed at the community. Oversee the telephone training and quality assurance.
• Serve as Manager on Duty in the absence of the Executive Director.

Qualifications

• A minimum of 2 years’ experience in an office management, bookkeeping, or other similar position required.
• Prior Accounts Payable, Accounts Receivable and Payroll experience required. Yardi experience preferred.
• Self-motivated, organized, and professional. Have a neat, professional, courteous manner and appearance. Possess good public relations, communication, general office, clerical and telephone skills.
• Must have administrative management and supervisory skills.
• Must have the ability to handle multiple tasks and priorities and have excellent time management and organizational skills and be able to meet deadlines.
• Strong verbal and written communication skills.
• Ability to work effectively with different levels of personnel.
• Ability to relate well to residents and their families.
• Minimum of an associate degree or comparable experience. Course work in Business, Accounting, or Office Management field is preferred.

Additional Information

• If you join Spectrum as a full-time team member, your story will include eligibility for medical insurance, dental insurance, vision insurance, life insurance, and other voluntary insurance options.
• All part-time and full-time team members are eligible to participate in our 401(k), paid time off, holiday pay, Daily Pay, and discounts through Perk Spot.

Spectrum Retirement Communities strongly encourage all team members to be fully vaccinated against COVID-19, however, the vaccine is not a requirement to work with us.

Spectrum Retirement, LLC and all affiliates are Equal Opportunity Employers. We do not discriminate against employees or applicants on the basis of race, color, national origin, gender, sex, sexual orientation, pregnancy, gender identity or expression, disability, religion, age, genetic information, veteran status, or any other characteristic protected by federal, state, or local law.

Spectrum Retirement, LLC also participates in the E-verify program through the Department of Homeland Security and the Social Security Administration.

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