Business Office Director

WELLQUEST MOUNTAIN WEST LLC; Carson City (NV); On-site; USD 90,000 - 120,000; Full time

Job summary

WELLQUEST MOUNTAIN WEST LLC at The Lodge at Carson City seeks a Business Office Director to lead HR and accounting operations for the community. You will oversee payroll, personnel files, and employee orientation while guiding the business office team in hiring, scheduling and performance management.

The role includes managing benefits, vendor relations, and the daily AR/AP cycle, ensuring timely and accurate reporting.

Qualifications

• Experience managing HR and payroll processes in a multi-site setting.
• Ability to recruit, hire, and supervise business office staff.
• Strong understanding of compliance with federal/state regulations.
• Familiarity with accounts payable/receivable and basic accounting concepts.

Responsibilities

• Oversee HR administration and payroll, and maintain personnel files.
• Recruit, hire, train, supervise and evaluate business office staff.
• Post job openings and coordinate interviews; conduct background checks.
• Manage employee benefits and deductions; ensure compliance with regulations.
• Oversee accounting functions: deposits, census, AR/AP, and reporting.
• Coordinate payroll processing with external firm and track reporting variances.
• Maintain confidentiality for employee and resident information.
• Ensure compliance with federal and state regulations and risk management.

Skills

HR administration

Payroll processing

Staff supervision

Recruiting

Compliance

Accounting knowledge

Accounts payable/receivable

Vendor management

Job description

We believe great people make great companies and our success in in hiring those people. As aWellQuest Living employee, you will be a part of a team that makes a valued difference in the lives ofour residents every day.We are looking to hire a Business Office Director to join our The Lodge at Carson City team.The Business Office Director is responsible for overseeing the general administration of the humanresource and accounting control systems, functions and procedures for the community.1. Perform Human Resource administrative duties for the property, including payroll, maintenanceof personnel files, employee orientation, and facilitating general employee issues and inquiriesas directed2. Recruit, hire, evaluate, coordinate, motivate monitor performance, schedule and supervisebusiness office staff in accordance with company policy, as applicable3. Responsible for posting new job positions in the property and placing appropriate help-wantedadvertisements, if applicable4. Screen new applicants, conduct background checks, arrange for interviews and prepareappropriate documents for the level of interview process5. Responsible for all aspects of employee orientation including development and conducting suchtraining6. Manage employee benefit program including the notification to employees of eligibilityrequirements and ensuring proper employee deductions are recouped7. Perform, administer and oversee the activities of the accounting functions including but notlimited to the daily deposit, daily census, accounts receivable/collections, accounts payable, andmanagement reports8. Perform accounts receivable duties, such as, sending resident billing statement, maintains dailycensus, post payment to residents' accounts, make bank deposits, etc.9. Responsible for accounts receivables and payables by ensuring that resident accounts are up todate, outside vendors are paid in a timely manner, and other related activities such as ledgermanagement10. Coordinate all payroll functions, including but not limited to confirming hours worked withdepartment heads, transmitting payroll information to independent firm to processing, trackinglabor reporting variances to the Executive Director11. Maintain all aspects of employee files, base wages, tax withholding and correspondence withstate agencies relating to unemployment. All files must be kept current12. Maintain all non-care related components of the residents' files. All files must be kept current13. Coordinate all risk management activities for the community including worker's compensationclaim reporting and management, maintenance of Certificates of Insurance for all communityvendors, maintenance of valid driver's licenses and certifications of insurance for all employeesthat drive on company business14. Maintain confidentiality in all areas of work responsibility, including but not limited to,employee and resident information15. Participate in daily \"Stand-Up\" meetings to communicate key issues within the department16. Understand and ensure compliance with all Federal (Title 22) and state regulations concerningthe department17. Aid in community marketing effort through demonstrated proficiency and willing ness toconduct community tours, participation in all required marketing events and throughpositive/friendly interaction with all potential residents, family member and referra I sources18. Arrange for coverage of job duties within the department during employee absences eitherthrough delegation or personal completion of duties19. Maintain a safe and secure environment for all staff, residents and guests, following establishedsafety standards20. Encourage teamwork through cooperative interactions with co-workers and other departments21. Support a positive and professional image through actions and dress22. Performs other duties consistent with the position as assigned by the Executive DirectorAccounts payable/receivable oversightPayroll processing or coordinationAudit preparation and complianceCoaching, training, and conflict resolutionOffice workflow managementStrong written and verbal communicationAbility to work cross-functionally with leadership, HR, and operations