Business Office Coordinator (Coney Island YMCA)

Cross Island YMCA; New York (NY); On-site; USD 25,000 - 36,000; Full time

Job summary

The YMCA of Greater New York seeks a dedicated Business Office Coordinator to support HR, payroll, and financial operations at the Brooklyn-Coney Island site. The role requires accuracy, discretion, and the ability to manage multiple tasks in a fast-paced environment.

You’ll assist with employee screening, benefits, accounts payable, and office administration while collaborating with branch leadership to ensure smooth daily operations and strong member service.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1–2 years of experience in bookkeeping or administrative support.
• Strong computer skills; experience with HRIS is a plus.
• Detail-oriented with ability to manage multiple tasks.

Responsibilities

• Enter employee and volunteer data into HR systems and maintain files.
• Assist with leave requests, benefits summaries, and health plan information.
• Process accounts payable vouchers and reconcile with AP system.
• Provide administrative support to the executive office and branch staff.
• Assist with office equipment, supplies, and HelpDesk tickets.

Skills

Bookkeeping

Administrative support

HR knowledge

HRIS

Attention to detail

Customer service

Education

Bachelor’s degree or equivalent work experience

Tools

MS Office / Excel

HRIS software

Job description

Brooklyn, NY, United States

Business Office Coordinator

Full-Time / Regular

$22.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and "LEAP" career framework (Leadership, Empowerment, Accountability, "Personal Growth"), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

Key Responsibilities

Human Resources Responsibilities

• Entry of employee and volunteer screening into the applicable system.
• Assists with Youth & Family screening and agency processing.
• Assists with conducting new hire orientations/paperwork reviews with new or rehired staff (i.e., Benefit PowerPoint, paperwork, etc.).
• Generates and maintains the supply of New Hire Packets, Status Change forms, etc.
• Data entry into CONNECT: HR is completed timely and accurately.
• Assists with the maintenance and accurate filing of all employee and volunteer files.

Required

• Assists with leave requests, including FMLA, disability, paid family leave, personal leave, etc.
• Helps coordinate medical plan changes, providing staff with benefit summaries and information.
• Provides an overview of health insurance, retirement, direct deposit, etc.
• Provides vacation, sick, and personal benefits upon request.
• Assists with employment verification requests.
• Timely response to unemployment claims in the absence of the supervisor.
• Timely entry of Workers Comp claims in the absence of the supervisor.

Assists with tracking training completions for all branch staff to ensure compliance, including, but not limited to, Praesidium Academy Child Abuse, Preventing Sexual Harassment, Cyber Security, Time-Clock Use, etc.

Financial Responsibilities

• Assists in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
• Assists in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
• Assists in handling petty cash flow, audit receipts, and preparing account payable reimbursement vouchers.
• Assists in collecting purchasing card documents and submitting them to AO.
• Assists in the distribution of financial reports to all branch department heads.
• Maintains and updates the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
• Assists in government contract record keeping and reporting to the agency in a timely manner.

Other Responsibilities

• Provides administrative assistance to the executive office and acts as a backup for department Administrative Assistants (i.e., assisting department heads, distributing mail, etc.) when needed.
• Assists the branch with maintaining all office equipment (copiers, phones, computers, etc.) and orders and manages equipment supplies. Helps create and submit HelpDesk tickets.
• Orders and manages the inventory of the branch's office supplies.
• Assists with incident report entries and follow-up.
• Assists with entering requisitions for the executive office and other departments within the branch.
• Assist with branch-based and association-wide events.

Desired Skills & Experience

• Bachelor’s degree or equivalent work experience.
• One (1) to Two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer knowledge/skills. Knowledge of HRIS is a plus.
• Detail-oriented and can manage multiple projects simultaneously.
• Must be able to handle a high volume of work.
• Excellent customer service and communication skills.

Benefits

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

Employment Type

Full-Time / Regular

Location

Coney Island YMCA

Brooklyn, New York

United States

EQUAL OPPORTUNITY EMPLOYER

DRUGFREE WORKPLACE

Auxiliary aids and services are available upon request to individuals with disabilities