Business Office Coordinator

Missions Inc. Programs; Plymouth (MN); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical & Dental Insurance

Vision reimbursement

Basic Life Insurance

Long Term Insurance

403B

Employee Assistance Program (EAP)

Job summary

Missions Inc. Programs in Plymouth, MN is seeking a Business Office Coordinator to provide administrative support to the Finance Department. This full-time, onsite role involves handling accounts payable, payroll processing, and HR administrative assistance. The ideal candidate will have an Associate’s degree in Accounting or Business Administration and a minimum of two years' experience in a similar role. Benefits include medical and dental insurance, vision reimbursement, and a 403B plan.

Qualifications

• 2+ years of administrative experience in a finance role in senior care preferred.
• 1+ years of payroll processing or accounting experience; knowledge of GAAP preferred.
• Knowledge of benefit administration is a plus.

Responsibilities

• Assist with accounts payable invoices and maintain financial records.
• Provide HR administrative support including benefits coordination.
• Assist with payroll processing and resolve vendor inquiries.

Skills

Accounting knowledge

Organization skills

Confidentiality

Microsoft Office Suite

Communication skills

Education

Associate’s degree in Accounting or Business Administration

Tools

Payroll/accounting software

Job description

Overview

Job Posting: Business Office Coordinator
Location: Plymouth, MN – 100% Onsite
Job Type: Full-time, nonexempt, non-union
Department: Administration
Reports To: Director of Finance
Salary/Pay Range: Between $25.00-$30.00 per hour, depending on qualifications and experience

About Mission Nursing Home (MNH) Mission Nursing Home opened in 1964 as the men of Mission Farms, part of Union City Mission (now Missions Inc. Programs) started to age and required long-term skilled nursing care. The facility was at one point housed in the Union City Mission Chapel before it was torn down in 1995 and patients were moved to new facility. Today, the facility provides services for up to 70 men who require long-term and short-term skilled nursing care. As the only all-male facility in the state, our unique nursing facility can provide specialized care for men who also experience behavioral issues.

Position Summary

Under the direction of the Director of Finance, the Business Office Coordinator provides administrative support and coordinates the daily operations to the Finance Department and works collaboratively with HR leadership. This position is primarily finance-focused (75%), assisting with accounts payable, payroll processing, resident trust accounts, and financial recordkeeping. The remaining 25% provides administrative HR support including benefits coordination, personnel filing, and employee relations assistance. This position requires accuracy, confidentiality, and a professional, service-oriented approach aligned with Mission Nursing Home’s mission and policies.

Essential Duties and Responsibilities

Finance & Accounting Support (75%)

• Assists with processing accounts payable invoices including reviewing of accuracy, distributing to appropriate managers, general ledger coding, and filing paid invoices
• Reconcile invoices to checks and assist with running AP check cycles under the direction of the Director of Finance
• Support Petty Cash and commissary functions in accordance with Business Office policy
• Assists with preparing and processing facility deposits accurately and in a timely manner
• Maintains payroll and financial records in accordance with federal and state retention requirements
• Responds to vendor inquiries and assist with resolving invoice discrepancies
• Handles finance-related email correspondence and document filing

Human Resources Administrative Support (25%)

• Assists with employee benefit administration including annual enrollment processing, plan changes, system updates, reconciliations, and responding to general employee benefit questions
• Maintains and organize personnel files in accordance with federal and state requirements, including affirmative action documentation
• Assists with preparing, auditing, and distributing confidential payroll in accordance with federal and state regulations; support and process Payroll Based Journal (PBJ) submission per facility standards
• Assists and supports HR with processing bi-weekly payroll

Other Duties

• Performs other duties as assigned by the Director of Finance

Qualifications

• Associate’s degree (AA) in Accounting, Business Administration, or related field required
• 2+ years of administrative experience in a finance role in senior care, long-term, skilled nursing facility, or healthcare setting preferred
• 1+ years of payroll processing or accounting experience; knowledge of GAAP preferred
• Knowledge of benefit administration a plus
• Proficiency in Microsoft Office Suite and payroll/accounting software
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines
• Ability to always maintain strict confidentiality in compliance with HIPAA & PII
• Ability to read, write, and communicate effectively
• Ability to work independently and follow directions with minimal supervision

Schedule & Benefits

Schedule: 40 hrs per week, Mon-Fri, with occasional evenings and/or weekends, as needed.

Benefits Eligibility:

• Medical & Dental Insurance
• Vision reimbursement of up to $200.00
• Basic Life Insurance
• Long Term Insurance
• 403B
• Employee Assistance Program (EAP)

Physical & Other Requirements

While performing the duties of this job, the person is required to have ordinary ambulatory skills sufficient to move about the facility; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light weights of 10-20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

Mission Nursing Home is an Equal Opportunity Employer and Affirmative Action Employer. We celebrate diversity and are dedicated to creating an inclusive, respectful, and welcoming environment for all employees. Mission Nursing Home participates in E-Verify.