Business Office Coordinator

The Harris Center for Mental Health and ID; Pasadena (TX); On-site; USD 41,000 - 43,000; Full time

Benefits offered by this job

Robust retirement plan with company-m

Job summary

The Harris Center for Mental Health and IDD is seeking a Business Office Coordinator to ensure efficient front desk operations, scheduling and data management. You will handle check-in/check-out, verify demographics and billing data, and maintain staff schedules while delivering excellent customer service in a fast-paced environment.

Under supervision, you will communicate with clinicians, consumers and staff, manage templates, monitor calendars, and support billing and eligibility processes

Qualifications

• Must have well-developed interpersonal, organizational, and problem-solving skills.
• Team player with a high level of customer service.
• Strong verbal and written communication; maintain confidentiality.
• Strong computer skills including Email, Excel and Agency information systems.
• Excellent organizational and time management abilities; data organization.

Responsibilities

• Ensure accurate check in/out of patients per procedures.
• Complete data, forms and documentation per procedures.
• Enter data for services and verify eligibility documentation.
• Collect, track, and monitor demographic, financial and billing data.
• Schedule all appointments per procedures; notify of issues.
• Create and maintain scheduler templates; adjust staff schedules for PTO.

Skills

Interpersonal skills

Organizational skills

Problem-solving

Education

High school diploma

Tools

Excel

Email systems

Agency information systems

Job description

• Base Pay $20.14 / Hour
• Job Category Administration
• Employee Type Full-time
• Required Degree High school
• Manage Others No

The Harris Center for Mental Health and IDD (“The HARRIS CENTER”) is looking for aBusiness Office Coordinator to join our team. Under the direction of designated supervisor, the Business Office Coordinator ensures that business office functions get completed, including but not limited to front desk functions, check-in and check-out of clients, compiles and verifies demographic and financial data, authorizations are obtained, tracked and entered efficiently and effectively, creates, maintains and monitors schedules and templates for clinical staff ensuring adherence to established scheduler protocols. Maintains communication with all site staff regarding front desk operations, financial/authorization status, and schedule changes. Receives information from clinicians, consumers and supervisors relevant to updating appointments. Serves as liaison for communication with clinic staff and consumer concerning changes in appointment scheduled. Works independently and must demonstrate good judgment, organizational skills, and adaptability to fast pace environment while providing excellent customer service for clients and staff.

Your role in Action:

• Ensures accurate process of check in and check out of patients according to departmental/organizational procedures.
• Ensures completion of all data, forms and documentation according to departmental/organizational procedures.
• Completes, verifies and enters data for all service and verifies eligibility documentation required for initial and ongoing services.
• Collects, tracks, and monitors data related to demographic, financial, and billing information.
• Communicates financial eligibility and other pertinent information to unit/management as needed.
• Schedules all appointments for consumers per organizational/departmental procedures.
• Notifies management or designee of any on-going problems or noted areas of concern with services billed, demographic information, check-in and checkout, or schedules.
• Creates and maintains scheduler templates consistent with scheduling protocol in the agency’s system.
• Reviews, builds and corrects templates/schedules and notifies consumer and clinician with pertinent information per department procedure.
• Makes adjustments to staff schedules relating to PTO and/or other administrative leave.
• Monitors appointment slot availability, no-shows and cancellations for all staff.
• Completes and sends accurate reports as assigned within specified time frames.
• Works with others in a collaborative manner. Actively participates as a member of the team.
• Attend required Agency meetings and trainings.
• Maintains professional behavior and provide excellent customer service to both staff and clients.
• Demonstrate ethical conduct, professionalism and confidentiality at all times.
• Adapts to changing working requirements in a fast-paced environment. Flexible to meet ongoing needs of the Agency.
• Complies with agency policies and procedures accrediting/regulatory bodies and performance contract documentation requirements.

What qualifications you will need:

Education:

Experience:

Minimum 1 year of experience in one or more of the following areas: experience may be combined across different settings.

• Healthcare
• Revenue Management
• Cash Flow Management
• Front Desk/Receptionist
• Customer Service Representative

Knowledge Skills & Abilities:

• Must have well-developed interpersonal, organizational, and problem-solving skills
• Must be a team player with a desire to provide a high level of customer service.
• Possess strong verbal and written communication skills and interact effectively at all levels within the
  organization.
• Ability to maintain confidentiality of all work-related matters with the ability to communicate effectively
  and tactfully within all levels of the agency.
• Must have strong computer skills including the use of maintenance of Email, Excel and Agency
  information systems.
• Excellent organizational and time management skills and organization of data.

What we have to offer:

The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching – a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks.

Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being.

Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education.

What else you should know:

This posting is associated with position #4197-90401.

About us:

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million.

As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation.

By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.