Business Office Coordinator

ALG Senior; Newport (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off and holidays

Professional development opportunities

Company-paid life insurance

Employee Assistance Program

Job summary

Carteret House, located in Newport, NC, seeks a Business Office Coordinator to oversee office operations and financial processes, ensuring accurate reporting and compliant procedures for residents, families, and staff.

The role emphasizes accounts payable/receivable, payroll, budgeting support, and HR onboarding while maintaining exceptional service in a senior living setting. Background checks and drug screening are required.

Qualifications

• Associate's or Bachelor's degree preferred in Business Administration, Accounting, or related field.
• 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in healthcare or senior living.
• Healthcare or senior living setting experience preferred.

Responsibilities

• Oversee accounts payable and receivable, billing, and payroll processes.
• Maintain accurate financial records and assist with budget preparation.
• Ensure compliance with financial policies, procedures, and reporting standards.
• Manage daily administrative functions, ensuring office efficiency and organization.
• Support human resources activities, onboarding, employee records, and benefits administration.
• Coordinate with department heads to streamline workflows and improve administrative processes.
• Provide exceptional service to residents, families, and staff, addressing inquiries promptly and professionally.
• Serve as a key point of contact for internal and external communications.
• Maintain confidential records in compliance with company policies and regulatory requirements.
• Ensure timely completion of required reports and audits.

Skills

Organizational skills

MS Office

Accounting software

Communication skills

Interpersonal skills

Time management

Multitasking

Education

Bachelor's or Associate degree in business/admin or accounting

Tools

Microsoft Office Suite

Accounting software

Job description

About Carteret House:

At Carteret House, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

Why Join Carteret House?

At Carteret House, we foster a culture of compassion, leadership, and growth—for our residents and our team. We offer:

• Competitive salary
• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Ongoing professional development opportunities
• Company-paid life insurance
• Company-paid Employee Assistance Program

Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:

Financial Management:

• Oversee accounts payable and receivable, billing, and payroll processes.
• Maintain accurate financial records and assist with budget preparation.
• Ensure compliance with financial policies, procedures, and reporting standards.

Office Operations:

• Manage daily administrative functions, ensuring office efficiency and organization.
• Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.
• Coordinate with department heads to streamline workflows and improve administrative processes.

Customer Service:

• Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.
• Serve as a key point of contact for internal and external communications.

Compliance & Record-Keeping:

• Maintain confidential records in compliance with company policies and regulatory requirements.
• Ensure timely completion of required reports and audits.

Qualifications:

Education:

• Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.

Experience:

• Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.

Skills:

• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and accounting software.
• Excellent communication and interpersonal skills.
• Ability to multitask, manage time effectively, and adapt to a fast-paced environment.

Physical Requirements:

• Ability to sit, stand, and work at a computer for extended periods.
• Occasionally lift office supplies or equipment up to 20 lbs.

Certifications & Requirements:

• Must successfully pass a background check and drug screening.