Business Office Coordinator

ALG Senior; Four Oaks (NC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, vision insurance

Paid time off and holidays

Professional development opportunities

Company-paid life insurance

Employee Assistance Program

Job summary

Four Oaks Senior Living seeks a detail-oriented Business Office Coordinator to oversee financial processes, record-keeping, and broad administrative support across our senior living communities.

The role emphasizes accurate financial reporting, policy compliance, and delivering outstanding service to residents, families, and staff in a fast-paced setting.

Qualifications

• Minimum 1–2 years in office administration, bookkeeping, or financial management.
• Healthcare or senior living experience preferred.
• Must pass background check and drug screening.

Responsibilities

• Oversee financial processes including AP/AR, billing, and payroll tasks.
• Manage daily office operations and maintain organized records.
• Provide excellent service to residents, families, and staff.
• Ensure compliance with company policies and reporting standards.

Skills

Organizational skills

MS Office

Accounting software

Communication

Multitasking

Education

Business administration or accounting degree

Job description

About Four Oaks Senior Living:

At Four Oaks Senior Living, we are dedicated to creating safe, comfortable, and vibrant communities where seniors can thrive. Our Business Office Team plays a crucial role in ensuring our communities operate efficiently, supporting both residents and staff with exceptional administrative and financial management.

We are currently seeking a skilled, reliable, and detail-oriented Business Office Coordinator to join our team at Four Oaks Senior Living. This role is vital in managing the financial and administrative operations of our senior living communities, providing a well-organized and supportive environment for residents, families, and staff.

Why Join Four Oaks Senior Living?

At Four Oaks Senior Living, we foster a culture of compassion, leadership, and growth—for our residents and our team. We offer:

• Competitive salary
• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Ongoing professional development opportunities
• Company-paid life insurance
• Company-paid Employee Assistance Program

Position Summary:

The Business Office Coordinator is responsible for the general management of office operations, including financial processes, record-keeping, and administrative support. This role ensures accurate financial reporting, smooth office functionality, and compliance with company policies while providing exceptional service to residents, families, and staff.

Essential Duties and Responsibilities:

• Financial Management:
  • Oversee accounts payable and receivable, billing, and payroll processes.
  • Maintain accurate financial records and assist with budget preparation.
  • Ensure compliance with financial policies, procedures, and reporting standards.
• Office Operations:
  • Manage daily administrative functions, ensuring office efficiency and organization.
  • Support human resources activities, including onboarding, maintaining employee records, and assisting with benefits administration.
  • Coordinate with department heads to streamline workflows and improve administrative processes.
• Customer Service:
  • Provide exceptional customer service to residents, families, and staff, addressing inquiries promptly and professionally.
  • Serve as a key point of contact for internal and external communications.
• Compliance & Record-Keeping:
  • Maintain confidential records in compliance with company policies and regulatory requirements.
  • Ensure timely completion of required reports and audits.

Qualifications:

• Education:
  • Associate's or Bachelor's degree in Business Administration, Accounting, or related field preferred.
• Experience:
  • Minimum of 1-2 years of experience in office administration, bookkeeping, or financial management, preferably in a healthcare or senior living setting.
• Skills:
  • Strong organizational skills with attention to detail.
  • Proficiency in Microsoft Office Suite and accounting software.
  • Excellent communication and interpersonal skills.
  • Ability to multitask, manage time effectively, and adapt to a fast-paced environment.

Physical Requirements:

• Ability to sit, stand, and work at a computer for extended periods.
• Occasionally lift office supplies or equipment up to 20 lbs.

Certifications & Requirements:

• Must successfully pass a background check and drug screening.

If you are an organized, detail-oriented professional with a passion for supporting efficient operations, we’d love to have you on our team.