Business Office Associate (Part Time)

The Association of Colorado Independent Schools; Denver (CO); On-site; USD 24,000 - 28,000; Part time

Benefits offered by this job

Eligibility to contribute to the 403B plan

Flexible hours may be available

Job summary

The Association of Colorado Independent Schools in Denver is seeking a Business Office Associate to provide clerical and administrative support to the Director of Finance and Operations. This role involves managing day-to-day office tasks, maintaining accurate records, and handling accounts payable and receivable.

The ideal candidate will have experience in financial data entry and customer service, along with a Bachelor's Degree preferred. The role encompasses various responsibilities including processing new hire paperwork and managing HR databases.

This part-time position offers a salary range of $24 to $28 per hour based on qualifications.

Qualifications

• Experience working in school, health care, or customer-facing operations.
• Experience with financial data entry, bookkeeping, or accounting.
• Background in administrative support roles.

Responsibilities

• Provide clerical and administrative support to the Director of Finance.
• Manage accounts payable and receivable in financial software.
• Process new hire paperwork and support onboarding.
• Maintain HR and financial databases.

Skills

Financial data entry

Customer service

Data management

Communication

Education

Bachelor's Degree

Tools

Excel

Microsoft Office

Blackbaud Suite

Paylocity

Google Suite

Job description

ACIS accredits, supports, and advances the interests of Colorado independent schools.

The Business Office Associate is responsible for providing clerical and administrative support to the Director of Finance and Operations (DFO). This individual manages the day-to‑day administrative tasks required to keep a business office running smoothly and is responsible for maintaining accurate and thorough record‑keeping within the school’s accounting databases. The business office associate is personable and responsive to inquiries and questions from the Logan DFO, administrative team, staff, and families.

Responsibilities

Collect, copy, record, and deposit checks; manage accounts payable/receivable in Blackbaud Financial Edge

Enter and manage incidental billing (field trips, athletics, after‑school, etc.) in Blackbaud Tuition Management

Manage vendor and club accounts; complete purchasing actions and administer petty cash and school credit card program

Collect W-9s and COIs; work closely with the contract accountant

Provide customer service for families regarding tuition and billing; follow up on delinquent accounts

Support annual audit, financial aid, enrollment, student contracting, and financial report preparation and bank reconciliation

Human Resources

Process new hire paperwork including background checks, payroll set‑up, retirement contributions, and benefit registration; support onboarding

Manage HR database (Paylocity) and oversee health benefit and 403(b) payment processing (Employee Navigator and TIAA)

Track staff training completions; assist with COBRA, benefit census, and community member background checks

Assist DFO with substitute communications and organization as needed

Additional Duties:

Support and maintain school‑wide systems including Remind, Pikmykid, VisitU, Paylocity, and Blackbaud; set up all student accounts in applicable platforms

Provide administrative support including filing, scheduling, mail distribution, and copying

Serve as backup for health room, front desk, and student drop‑off/pick‑up

Perform other duties as assigned by the Head of School

Qualifications:

Experience working in school, health care, or other customer‑facing operations or accounting teams

Experience with financial data entry/bookkeeping/accounting

Bachelor's Degree preferred

Helpful Software Knowledge: Excel, Microsoft Office, Google Suite, Blackbaud Suite including Financial Edge and Tuition Management, Paylocity, Employee Navigator, TIAA

Compensation

The salary range for this position is $24 to $28 per hour depending on experience and qualifications for a 12 month duration ($25,000-$30,000 per year). Compensation is calculated based on four hours of on‑site work per day - five days a week for a total of 20 hours. Adjusted hours may be available. This position is eligible to contribute to the 403B plan.

The Logan School is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, sexual orientation, gender expression, national origin, disability or handicap, or veteran status.