Business Administration Assistant

Union Omaha; Omaha (NE); On-site; USD 28,000 - 34,000; Part time

Job summary

Union Omaha is seeking a part-time Business Administration Assistant to support accounting, human resources and general office tasks in a busy Front Office. The role involves clerical duties, data entry into QuickBooks Online, invoicing sponsors, cash reconciliation, and maintaining confidential personnel records.

It requires attention to detail, strong communication, and the ability to manage multiple projects, including some evenings or weekends.

Qualifications

• At least one year of prior office administrative experience.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with QuickBooks Online preferred.

Responsibilities

• Provide clerical and operational support to the Director of Finance & HR related to accounting, human resources, and general office projects.
• Entering expenses into QuickBooks Online
• Invoicing sponsors
• Reconciling cash
• Maintain confidential personnel records and information
• Interact with job applicants, employees, and public and private agencies or organizations
• Other duties as assigned

Skills

Office administration experience

Analytical skills

Attention to detail

Written and verbal communication

Confidentiality

Multi-tasking

QuickBooks Online

Tools

QuickBooks Online

Microsoft Word

Excel

PowerPoint

Database software

Job description

Title:

Business Administration Assistant

Department:

Front Office

FLSA Status:

Non-Exempt, Part-Time (Estimated 25 hours per week)

Reports To:

Director of Finance & HR

Last Revision Date:

August 12, 2026

Summary:

The Business Administration Assistant will assist with many assignments, including but not limited to: Accounting, Human Resources, and other administrative tasks.

Hourly Rate:

$20.00 - 25.00 per hour based on experience.

Responsibilities:

• Provide clerical and operational support to the Director of Finance & HR related to accounting, human resources, and general office projects. Including but not limited to -
• Entering expenses into QBO
• Invoicing sponsors
• Reconciling cash
• Perform a wide range of duties related to the maintenance and processing of personnel records and reports
• Interact with and supply information to job applicants, employees, and public and private agencies or organizations
• Maintain high standards of confidentiality of all financial and personnel records and information
• Other duties as assigned

Knowledge And Skill Requirements:

• At least one year of prior office administrative experience preferred
• Good analytical and problem solving skills
• Strong attention to detail
• Ability to prioritize and manage multiple projects
• Ability to maintain confidentiality
• Excellent written and verbal communication skills
• Ability to follow oral and written instructions
• Good working knowledge of computer programs including Microsoft Word, Excel, Power Point, and database programs
• Ability to operate standard office equipment
• Ability and willingness to work varied hours including some evenings, weekends and holidays
• QuickBooks Online experience is preferred

Working Conditions:

This job operates in an office environment. This individual routinely uses standard office equipment such as computers, phones and copiers. There is no expectation of working game days.

Disclaimer:

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.