Business Office Assistant

Heartland Dental LLC; Osprey (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Full Benefits Package

Quarterly Bonus Potential

Daily Pay availability

Training & CE Classes

Job summary

Heartland Dental LLC is seeking a Full-Time Business Office Assistant in Osprey, FL to join a supportive team focused on patient care. You will handle front office duties, scheduling, insurance processing, and patient communications in a fast-paced dental office.

The role emphasizes work-life balance with no nights or weekends, plus opportunities for training, annual bonuses, and a robust benefits package including health insurance and PTO.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of dental front office experience.
• Working knowledge of Dentrix or other dental software; proficiency with Microsoft Office.

Responsibilities

• Greet and welcome patients to create a positive first impression.
• Manage front office duties: phones, mail, email, and communication with patients and insurers.
• Schedule and confirm appointments for multiple providers; use Dentrix for scheduling and records.
• Process insurance claims and follow up on outstanding claims; verify benefits and coverage.
• Post insurance and patient payments; manage accounts receivable.
• Review treatment plan fees and payment options with patients.
• Collaborate with providers to implement Heartland Dental systems to optimize office performance.

Skills

Front Office Experience

Customer Service

Dental Office Knowledge

Education

High School Diploma/GED

Tools

Dentrix

Microsoft Office

Outlook/Teams

Job description

Business Office Assistant Career Opportunty, Osprey, FL

Join Dental Care at Casey Key—Thrive with a Team that Values Collaboration, Communication & Community!

Full-Time Experienced Business Office Assistant Career Opportunity! Apply Today & Make Patients Smile Every Day!

Expected Full-Time Work Schedule/Hours:

• 40 Hours/Week

Role Offers:

No Nights or Weekends – Enjoy a healthy work-life balance

Full Benefits Package – Including health insurance, retirement plans & PTO

Quarterly Bonus Potential – Rewarding hard work & dedication

Business Office Assistant Academy Training & CE classes included – We invest in your growth!

Dental Care at Casey Key, a Heartland Dental Supported Practice and a "Growing Patient-Focus Doctor Office” is looking for a Full-Time Experienced Business Office Assistant to join our team.

Supporting our front office as a Business Office Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.

About Dental Care at Casey Key:

Dental Care at Casey Key, like each Heartland Dental Supported Office, is unique to the community and the patients they serve.

• Become a key member of a 10-person team that values autonomy, respect, skill utilization, and modern technology
• Our office is fun, goal‑driven, solutions‑focused, and committed to transparent feedback and growth.
• Office Location: 1297 S. tamiami Train, Osprey, FL 34229
• Expected Full-Time Work Schedule/Hours:
  • 40 Hours/Week
  • Hours Subject to Change

Fun Facts About Dental Care at Casey Key:

*We Celebrate Successes of All Sizes

*Birthdays & Work Anniversaries Matter

*Team Outings Keep Us Connected

*We Give Back to the Community

Who is Heartland Dental?

Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,100 supported doctors across 39 states and the District of Columbia in over 1,900 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve.

Why Heartland Dental?

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Office Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.

Heartland Dental was recently recognized by Newsweek for two awards: America's Greatest Workplaces and America's Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.

What You’ll Gain:

• Career Stability & Growth: Join a secure company with over 25 years of industry-leading experienced an unlimited opportunities for advance.
• Comprehensive Benefits: Health, Dental & Vision Insurance, College Savings & Retirement Savings Plans, 6 paid holidays, and paid time off (PTO).
• Trainining & Development: Front-loaded education and training to help you grow and reach your full potential from day one; Heartland Dental University & CE Classes
• Flexible Pay Access: Enjoy the convenience of on-demand Daily Pay to access your earnings when you need them.
• Bonus Potential: Employee Referral & Quarterly Bonus

More about the role:

• Greet and welcome patients as they enter the officeto create a great first impression of our team
• Managefront office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
• Utilize Dentrix for patient scheduling and records
• Schedule and confirm appointments for multiple providers in the office
• File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
• Post insurance and patient payments and process accounts receivables
• Review treatment plan fees and payment options with patients
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential
  

Required Education & Experience:

• High School Diploma/GED
• 1 Year of Dental Front Office Work Experience

Dental Knowledge, Software & Experience:

• Working knowledge of dental procedures and terminology
• Dentrix or other dental software experience
• Microsoft Office Suite, Outlook & Teams Experience

Team & Culture Fit:

• Collabroative team player who thrives in supportive, family-like environments
• Dedicated, dependable with a positive attitude and service-oriented mindset

Business & Professional Skills:

• Experience working in a fast-paced and customer-centric environment
• Strong communication, organization, and multitasking abilities
• Adaptable to changing workflows and team dynamics
• Detail-oriented with a proactive approach to problem-solving
• Excellent communication, organizational, and multi-tasking skills

Compliance & Confidentiality:

• The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.

Physical Requirements:

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting and standing
• Must be able to lift and carry up to 45 pounds at times
• Availability to attend virtual training sessions (or in-person) periodically throughout the year

TB Test Requirement:

• As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in the state of FL & TN.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and