Business Office Assistant

Sweetwater Care; Aurora (CO); On-site; USD 41,000 - 45,000; Full time

Job summary

Sweetwater Care in Aurora, Colorado is seeking a Business Office Assistant to support the Business Office Manager in directing administrative, billing, accounting, and payroll functions in accordance with all applicable laws and regulations.

The position requires an associate degree or equivalent experience, at least one year in SNF, and two years of office management experience preferred; it is full-time on-site with a 30–33 USD hourly pay.

Qualifications

• Associate degree or equivalent experience.
• Two (2) years of office management experience preferred.
• One (1) year in SNF required.

Responsibilities

• Ensure compliance with documentation and record keeping to meet current regulation compliance standards.
• Provide relevant, complete, accurate and timely financial information to residents, family members (as necessary), administrative staff and Corporate Office.
• Responsible for cash management of local operation to include resident and payroll accounts – balancing general ledgers by posting standard and adjustment journal entries, assists in preparation of monthly financials, reconciles monthly statements, preforms month-end close for accounting modules.
• Confirms program eligibility, maintains resident financial files (debits or credits issued), tracks daily census and balances, collects and applies payments, prepares collection letters as needed
• Performs and oversees all Accounts Payable processes:
• Maintains purchase order file and matches invoices, posts invoices, and maintains AP invoice files
• Performs Human Resources and Payroll functions:
• Verifies and submits employee time, processes and submits payroll information for biweekly payroll, maintains associate’s files in compliance with federal, state, and local regulations, assists with onboarding employees, performs required background checks, maintains OSHA logs, compliance with COBRA, and coordinates associate benefits plans.
• Must demonstrate dependable, regular attendance
• Must be able to concentrate and use reasoning skills and good judgment
• Must be able to communicate and function productively on an interdisciplinary team as well as exhibit excellent customer service and a positive attitude towards patients.
• Must be familiar with Medicaid and Medicare
• Must be able to read, write, speak, and understand the English language
• Must be familiar with PCC

Skills

Office management

Payroll procedures

Medicare/Medicaid knowledge

Communication

Confidentiality

Team collaboration

Regulatory compliance

Education

Associate degree or equivalent experience

Tools

PCC

Job description

Position Summary:

The Business Office Assistant assists the Business Office Manager in directing the overall administrative, billing, accounting, and payroll functions of the Business Office in accordance with all applicable laws and regulations.

Education, Experience, and Licensure Requirements:

• Must have a minimum of an associate’s degree or equivalent experience
• Two (2) years of office management experience preferred
• One (1) year in SNF required

Specific Job Requirements:

• Must have the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures as well as the laws, regulations, and guidelines governing the business office functions in a skilled nursing facility
• Must possess the ability to make independent decisions when circumstances warrant such action
• Must be knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in SNF
• Must have the ability to implement and interpret the programs, goals, objectives, policies, and procedures of the department
• Must perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation
• Maintains professional working relationships with all associates, vendors, etc.
• Maintains confidentiality of all proprietary and/or confidential information
• Must understand and follow company policies including harassment and compliance procedures

Essential Functions:

• Ensures compliance with documentation and record keeping to meet current regulation compliance standards.
• Provides relevant, complete, accurate and timely financial information to residents, family members (as necessary), administrative staff and Corporate Office.
• Responsible for cash management of local operation to include resident and payroll accounts – balancing general ledgers by posting standard and adjustment journal entries, assists in preparation of monthly financials, reconciles monthly statements, preforms month-end close for accounting modules.
• Confirms program eligibility, maintains resident financial files (debits or credits issued), tracks daily census and balances, collects and applies payments, prepares collection letters as needed
• Performs and oversees all Accounts Payable processes:
• Maintains purchase order file and matches invoices, posts invoices, and maintains AP invoice files
• Performs Human Resources and Payroll functions:
• Verifies and submits employee time, processes and submits payroll information for biweekly payroll, maintains associate’s files in compliance with federal, state, and local regulations, assists with onboarding employees, performs required background checks, maintains OSHA logs, compliance with COBRA, and coordinates associate benefits plans.
• Must demonstrate dependable, regular attendance
• Must be able to concentrate and use reasoning skills and good judgment
• Must be able to communicate and function productively on an interdisciplinary team as well as exhibit excellent customer service and a positive attitude towards patients.
• Must be familiar with Medicaid and Medicare
• Must be able to read, write, speak, and understand the English language
• Must be familiar with PCC

Job Type: Full-time

Pay: $30-33 per hour