Business Associate - UBA/Florida State University Schools

Florida State University; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Florida State University in Tallahassee seeks a Business Associate for FSUS to manage travel and procurement processes and provide fiscal support to the University Business Administrators at FSUS. The role requires ensuring compliance with travel policies, budget tracking, and reporting to support FSUS operations.

The ideal candidate will have strong attention to detail, good communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High School diploma or equivalent required with four years of experience or equivalent combination.

Responsibilities

• Serve as FSUS Travel Representative; train staff in travel system operations and process travel requests.
• Support FSUS procurement; manage ePRF, monitor POs and maintain P-card compliance.
• Perform monthly FSUS P-card reconciliations and ensure proper budget accounting.

Skills

Attention to detail

Customer service orientation

Written and verbal communication

Organizational skills

Critical thinking

Education

High School diploma or equivalent

Job description

Job Title: Business Associate - UBA/Florida State University Schools

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63419

University Business Administrators - Florida State University Schools

Responsibilities

Responsible for travel and procurement processes at Florida State University Schools (FSUS). Provides fiscal transactional support to UBA client site to meet the mission of FSUS.

• Serves as the primary FSUS Travel Representative for FSU Schools personnel. Assists and trains faculty/staff in the FSU Travel system operations and/or acts as a delegate to prepare travel requests, expense reports, and expense reimbursements. Assists with lodging, airfare and conference fee arrangements, enters travel, mileage, and reimbursement reports in the FSU Travel system. Ensures adherence to policies, procedures, and guidelines for travel. Initiates and tracks travel authorizations, expense reports, ensures appropriate budget account is indicated, and ensures travel procedures are executed in timely manner. Works with Central Travel Dept. to resolve issues. Maintains T-Card holder privileges and related responsibilities for university compliance. Maintains internal travel tracking systems for budget management needs, transactions completion, and internal customer service.
• Supports Florida State University Schools procurement needs. Utilizes the procurement module to purchase FSUS goods and services. Enters unencumbered payment requests (ePRF) and serves as a power receiver to receive for procurement of goods and services. Utilizes spreadsheets to actively monitor open POs and provide monthly updates on their status. Maintains FSUS P-card holder privileges and related responsibilities for university compliance. Supports FSUS sponsor deposits with FSUS Business Office, and bank deposit functions, ensuring appropriate FSUS separation of duties and FSUS deposit verification practices.
• Serves as FSUS primary P-card proxy. Audits FSUS transactions to ensure compliance with policies and procedures of Florida Department of Education Redbook, of FSU, and of FSU Schools. Ensures allowability by fund type, which includes Internal FSUS School Fund accounts based on the student organizations purpose. Completes monthly FSUS P-card reconciliations for FSUS campus card holders.

Qualifications

High School diploma or equivalency and four years appropriate experience or a combination of post high school education and experience equal to four years.

Preferred Qualifications

Preferred candidates will demonstrate strong attention to detail, excellent customer service skills, and the ability to effectively communicate, both verbally and in writing. The ideal candidate will be highly organized, capable of managing multiple priorities in a fast-paced environment, and possess strong critical thinking skills to analyze situations and make sound decisions.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.