Business Manager - POTFF Bid

Maximus; Northern (KY); On-site; USD 100,000 - 160,000; Full time

Benefits offered by this job

Health insurance

401(k) company match

Paid time off

Tuition reimbursement

Job summary

Maximus is seeking a Business Manager to support the POTFF program, providing operational, financial, administrative, and stakeholder management across performance domains for mission readiness. U.S.

citizenship and active Secret clearance eligibility required; position contingent on contract award. Responsibilities include managing day-to-day operations, multi-project planning, budgeting, vendor coordination, and PM standards, with focus on risk mitigation and continuous improvement.

Qualifications

• Bachelor's degree required; 7–10 years in program management, contract administration, or related defense/government environment.
• Experience budgeting, financial oversight, resource planning, procurement, and cost control.
• Experience supervising staff and coordinating work across cross-functional teams.
• Knowledge of federal contracting compliance requirements.
• Excellent written and verbal communication with government/industry stakeholders.

Responsibilities

• Oversee day-to-day operational aspects of a project and scope, including planning activities and artifacts.
• Manage large multi-project programs: planning, organizing, staffing, leading, and controlling activities.
• Create and execute work plans; adjust to meet changing needs.
• Identify resources and assign responsibilities; maintain master and project documents.
• Apply PMI methodology and enforce project standards; prepare for reviews and QA.
• Minimize risk exposure and communicate project status to stakeholders.
• Coordinate vendor activities, contracts, and SLAs; support process changes.
• Lead continuous improvement teams and performance metrics.

Skills

Budgeting / financial oversight

Resource planning

Cross-functional coordination

Communication skills

PMI / project management

Education

Bachelor's degree in related field

Business/management or public administration degree

Tools

Microsoft Office

Reporting tools

Excel

Job description

Maximus is seeking a Business Manager to support the Preservation of the Force and Family (POTFF) program. This role provides operational, financial, administrative, and stakeholder‑management support for integrated human performance services that sustain Special Operations Forces mission readiness, longevity, and performance. The Business Manager translates program priorities into disciplined execution across physical, psychological, cognitive, social and family, and spiritual performance domains.

U.S. citizenship is required. Candidates must possess an active U.S. Government Secret security clearance or be eligible to obtain and maintain a Secret security clearance as required for contract performance. This position is pending upon contract award.

Why Maximus?

• Flexibility That Fits Your Life – Work/life balance support with flexibility designed to meet your personal and professional needs.
• Robust Health & Insurance Benefits – Medical, Dental, Vision, Prescription plans, a partially funded HSA, Life Insurance, and additional insurance discounts.
• Build Your Financial Future – 401(k) Retirement Savings Plan with Company Match.
• Generous Time Away From Work – PTO, paid holidays, extended sick leave, and Short- and Long-Term Disability coverage.
• Wellness Beyond the Workplace – Resources supporting physical, emotional, and financial well-being through the Employee Assistance Program (EAP).
• Recognition That Matters – Employee recognition programs that celebrate achievements and contributions.
• Invest in Your Growth – Tuition Reimbursement and professional development opportunities.
• Employee Discounts & Perks – Exclusive savings, special offers, and employee‑only benefits.
• Wellness Programs & Resources – Programs and tools designed to support overall health and wellness.
• Career Development Opportunities – Training programs, workshops, conferences, and ongoing learning opportunities.
• Licensure & Certification Support – Maximus covers the costs associated with renewing required licenses and certifications.

Essential Duties and Responsibilities:

• Manage day-to-day operational aspects of a project and scope including facilitating and preparing all planning activities and artifacts.
• Oversee and manage large multi-project programs including planning, organizing, staffing, leading, and controlling program activities.
• Create and execute project work plans and revise as appropriate to meet changing needs and requirements.
• Identify resources needed and assign individual responsibilities.
• Develop and maintain a master and individual resource plan and required documents for projects.
• Baseline all projects and capture actual metrics for historical metrics and Level of Effort (LoE) forecasting.
• Review deliverables prepared by team before providing to management and customers.
• Effectively apply the PMI methodology and enforce project standards on all projects.
• Prepare for engagement reviews and quality assurance procedures.
• Minimize risk exposure on projects.
• Communicate relevant project information to management, stakeholders, and customers.
• Resolve and/or elevate issues within a reasonable amount of time taking in consideration impact on the project.
• Ensure project documents are complete, current, and stored appropriately.
• Track and maintain lessons learned and utilize lessons learned on subsequent projects.
• Ensure all projects are properly closed out.
• Supervise staff by providing direction, input, and performance feedback.
• Serve as escalation point to prioritizing workloads and resolving issues.
• Act as liaison for assigned vendor(s), including performance and SLA monitoring, and supporting system and business process changes.
• Participate in the drafting of vendor contracts, addendums, SOWs, RFPs/RFIs, change requests, and requirements.
• Lead continuous improvement teams.

Project Bid Specific Duties & Responsibilities:

• Oversee day-to-day business operations for the POTFF program or assigned site, ensuring alignment with contract requirements, customer priorities, and mission objectives.
• Partner with the Finance team to manage budgets, forecasts, expenditures, staffing resources, training investments, and facility needs.
• Coordinate operational activities across physical, psychological, cognitive, social and family, and spiritual performance domains.
• Supervise administrative and clerical personnel, establish work schedules, support onboarding, and coordinate role‑specific training.
• Monitor compliance with contract requirements, government regulations, safety standards, security requirements, and applicable Maximus policies.
• Coordinate vendor activities and procurement of supplies, services, equipment, and technology required for program delivery.
• Build and maintain effective relationships with government customers, program leadership, functional teams, vendors, and other stakeholders.
• Develop and monitor operational metrics, reports, and performance indicators to support data‑driven decision‑making.
• Identify operational risks, recommend corrective actions, and support continuous improvement initiatives.
• Perform other duties as assigned.

Required Qualifications:

• Bachelor's degree in related field.
• 7-10 years of relevant professional experience required.
• Equivalent combination of education and experience considered in lieu of degree.
• Bachelor’s degree in business administration, management, public administration, finance, or a related field- Minimum of five years of experience in program management, contract administration, business operations, or a related function within a defense, government, or other complex regulated environment.
• Demonstrated experience with budgeting, financial oversight, resource planning, procurement, and cost control.
• Experience supervising staff and coordinating work across cross-functional teams.
• Working knowledge of federal contracting and applicable compliance requirements.
• Strong organizational, analytical, problem‑solving, and decision‑making skills.
• Excellent written and verbal communication skills, with the ability to engage effectively with government and industry stakeholders.
• Proficiency with Microsoft Office applications and business reporting tools.
• Ability to obtain and maintain the security clearance required for the position.

Project Specific Preferred Requirements:

• Advanced degree in business administration, public administration, public health, or a related field.
• Experience supporting Special Operations Forces, military readiness, human performance, behavioral health, or physical readiness programs.
• Knowledge of USSOCOM and POTFF mission priorities.
• Experience applying the Federal Acquisition Regulation or Defense Federal Acquisition Regulation Supplement.
• Experience developing performance metrics and executive‑level operational reports.
• Project Management Professional or other relevant business, finance, or program‑management certification.
• Active Department of Defense Secret or higher‑level security clearance.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long‑term incentives as well as program‑specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process—including accessing job postings, completing assessments, or participating in interviews,—please contact People Operations at [e-mail].