Business Manager

Interdent Sa; Salem (OR); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

401k plan

Job summary

Gentle Dental in Salem, OR is seeking a proactive Business Manager to ensure the office runs smoothly from open to close and to support the overall performance of the practice.

You will supervise the non-clinical team, handle scheduling, payroll, billing and insurance claims, review production and budgets, and partner with leadership to enhance patient service and a positive workplace culture.

Qualifications

• Previous Dental or healthcare management experience preferred but not required.
• Must have excellent verbal and written communication skills.
• Computer literate; experience with dental software a plus (QSI/Denticon).
• Employee Benefits: Health, dental, vision, life insurance.

Responsibilities

• Maintain an office environment that ensures optimal patient care and customer service.
• Evaluate and review office production and procedures to improve efficiency and profitability.
• Analyze office operations including bookkeeping, invoice processing and payroll.
• Schedule and manage team coverage to support providers.
• Collect patient balances and handle payments per policy.
• Review production reports and assist with budgeting and financial targets.
• May back-up front office activities as needed.
• Address patient complaints promptly and professionally.
• Act as SME on insurance plans accepted and their limitations.
• Recruitment, retention, and staff relations with HR support.
• Maintain knowledge of software systems for managerial reporting.
• Ensure compliance with state dental regulations and safety policies.

Skills

Office management

Team supervision

Scheduling

Payroll

Billing & collections

Insurance claims

Reporting

HR liaison

Education

Bachelor's degree

High school diploma or equivalent

Healthcare administration education

Tools

QSI

Denticon

Office software

Payroll systems

Job description

At Gentle Dental, our Business Managers are committed to and passionate about their office. They ensure that their office runs smoothly from open to close. In partnership with a Director of Operations and an Area Clinical Director, the purpose of the Business Manager is to ensure that our dental practices provide exceptional service to our patients, create a positive team based culture for our employees, and support the overall performance of the office.

Duties & Responsibilities:

• Maintain an office environment that ensures optimal patient care and customer service.
  Directly supervise the office team including; selection and training of non-clinical team members, monitor hours and approve timesheets, ensure team members comply with licensing and training requirements
• Evaluate and review office production and procedures to develop new ways to improve efficiency with office operations, patient retention and profitability.
• Analyze and organize office operations and procedures, including but not limited to, bookkeeping, invoice processing, cash control, preparation of payrolls and other administrative duties.
• Organize the day to day operations of the office; schedule an appropriate number of team members to ensure all providers are supported, conduct team huddles daily, collaborate with providers by proactively monitoring the flow of the office and making adjustments as necessary
• Collect payments from patients on any amount that may be owed, including current treatment being performed as well as past due balances; handle payments in accordance with the Company’s Cash Handling Policy
• Review production reports and communicate results with the team to make sure the office’s budget is met or exceeded every month
• May act as a backup to the front office team; schedule and confirm appointments, answer the telephone, assist with patient questions, enter and present treatment plans, submit accurate insurance claims, collect patient balances
• Address patient complaints in a timely and compassionate manner, including escalated patients
• Act as a subject matter expert on the insurance plans accepted by the Company, including their limitations and exclusions
• Recruitment, retention and termination of staff, work with HR to assess, investigate and resolve employee issues.
• Maintain advanced knowledge of software systems to compile, store and retrieve data for managerial reporting.
• Ensure compliance with all relevant state dental laws, ensure a safe work environment by complying with all local, state and federal health and safety regulations and laws, and ensure compliance with office and company policy and procedures.
• Perform other duties as assigned or necessary to support the office/company.

Office Location:

645 9th St NW Ste 110,

Salem, OR 97304

Qualifications:

• Previous Dental or healthcaremanagement experience preferred but not required
• Must have excellent verbal and written communication skills.
• Computer literate a must (QSI/Denticon experience is a plus).
• Employee Assistance Program
• Medical and pharmacy, dental, vision (for employees and their families)
• Basic life, AD&D, and long-term disability insurance
• 6 Paid holidays and 2 Paid floating holiday
• PTO (80 hours per year for hourly)
• 401k plan and deferred compensation plan
• CE credits
• Career opportunities to advance with the company.

Gentle Dental has the resources you need to achieve true personal and career success.

Qualifications

Education

Preferred

Bachelors or better.

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.