Business Manager

Princeton University; Princeton (NJ); On-site; USD 100,000 - 110,000; Full time

Job summary

Princeton University is seeking a Business Manager for the Andlinger Center for Energy and the Environment to oversee the center's finances, including endowed funds, grants, and partnerships. The role reports to the Executive Director and manages a grants manager and a financial assistant.

You will develop budgets, financial analyses, and reporting for leadership and donors, ensure compliance with university policies, and coordinate procurement and fiscal operations.

Qualifications

• Excellent financial reporting, forecasting, and analytical skills.
• Project management and organizational abilities.
• Experience with pre- and post-award sponsorship management.
• Familiarity with federal grant submission and reporting processes.
• Knowledge of uniform guidance compliance.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Oversee budget planning and supervise grants and finance team.
• Manage endowed and gift funds, plan budget, and monitor grant funding.
• Provide leadership for internal grant funding and administrative support for proposals.
• Oversee sponsored research management including pre-award and post-award activities.
• Supervise grants manager and ensure effective sponsored research administration.
• Oversee Princeton E-ffiliates Partnership financial management.
• Procurement and operational financial management including procurement contracting and approvals.

Skills

Financial analysis

Budget planning

Grant administration

Pre- and post-award management

Federal funding compliance

Confidentiality and discretion

Leadership and supervision

Education

Bachelor's degree

Job description

Overview

The Andlinger Center for Energy and the Environment seeks a Business Manager to oversee and manage the Center's comprehensive set of financial resources on a day-to day basis and work with Center leadership to plan and implement the Center's financial management strategy. The Business Manager is responsible for all financial resource including center endowed and term gift funds, operating administrative allowance, the full range of grants and sponsored research funds, and the financial activities related to the Princeton E-ffiliates Partnership, a corporate member-based program. This position is responsible for financial planning, transactional oversight, implementation and monitoring of center financial policies and procedures, distribution and monitoring of center grant funds, and financial reporting to the director, center leadership, advisory committee, donors, and grant funding agencies. The position reports to the Executive Director and is a key member of the administrative planning team. The individual supervises a grants manager and a financial assistant. The position is in person at Princeton University.

Responsibilities

• Oversight and planning of the Andlinger Center budgetary goals and performance: work with leadership in an advisory capacity offering input on center operations, finances, staffing, and strategy. Supervise grants and finance team, currently consisting of a grants manager and a financial assistant.

• Andlinger Center financial planning, analysis, and management including endowed and gift funds: Provide annual operating budget, financial projections, and expense reports to leadership; oversee endowed and term gift fund management, including corporate gifts; plan, track, and perform financial analyses on gift fund portfolio. Highlight budgetary recommendations and constraints and identify other concerns. Oversee reconciliation of accounts. Steward all gifts, initiates donor letters, and address other donor activities.

• Management of Center research grants and educational funding: provide leadership with internal grant funding, including budgetary and funding recommendations. Provide administrative support for proposal submission process and internal grant review cycle. Distribute approved grant funding from appropriate sources to faculty across campus. Monitor financial spending on internal grants.

• Sponsored research management: oversee all sponsored research activity and lead pre- award and post-award activity. This position will manage and analyze sponsored research, ensuring grant spending complies with University and funding agency policies. The individual will work with partners across campus to address comprehensive grants management functions, contracts, compliance, and reporting and support development of data use agreements and other complex research-related contracts.

• Supervision of grants manager ensures effective sponsored research administration support to faculty, which includes all pre-award and post-award preparation; coordination of sponsored research agreements in partnership with university offices, including subawards; preparation of budgets and submissions for new grant proposals, coordination of interdisciplinary faculty groups, implementation of costing guidelines at planning stage, and provide administrative support during proposal submissions; facilitate agreement review and execution processes by coordinating with faculty, research administration, legal, compliance, and external partners; and support and preparation of quarterly faculty project spending reports and projections. During times of high-volume, the Business Manager will provide pre-award and post-award administration.

• Princeton E-ffiliates Partnership financial management: oversee program operating and research budgets. Develop financial workflow to meet needs of specific partner agreements and university rules. Make recommendations related to operational and research expenses and budgets. Prepare financial reports for leadership. Monitor membership invoices, funding, and member fees.

• Procurement and Operational Financial Management: oversee procurement, purchasing, and capital asset activities for center operations and faculty research labs, serve as cost-object approver, including approval of expense reports and travel reimbursements, requisitions, supplier payments, labor accounting and student/casual hourly time. Coordinate procurement contracting and service agreements through university review and approval process, ensuring compliance with institutional policies and sponsor requirements. Support administrators, faculty, and research staff with purchasing, vendor onboarding, and operational financial management.

Qualifications

This position requires a minimum of a bachelor's degree and at least 5 years of relevant work experience.

• Excellent financial reporting, forecasting, and analytical skills; solid business acumen.
• Project management experience, organizational skills, interpersonal skills, time management skills.
• Excellent Sponsored Research management experience, both pre- and post-award.
• Experience with federal grant submission, administration and reporting processes.
• Knowledge of uniform guidance compliance.
• Excellent judgment, tact, and the ability to maintain confidentiality when handling sensitive information.
• Excellent decision making and problem solving skills; high level of attention to detail and accuracy.
• Flexibility and experience in a rapidly growing and changing environment.
• Ability to work independently with minimal supervision.

Preferred Qualifications:

• Familiarity with Princeton University financial systems and culture.
• Supervisor skills helpful.
• Experience in a rapidly growing and changing environment.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver's License Required

No

Experience Level

Mid-Senior Level#LI-JE1

Salary Range

$100,000 to $110,000