Program Manager

Princeton University; Princeton (NJ); On-site; USD 95,000 - 115,000; Full time

Job summary

The Program on Science and Global Security at Princeton University seeks a Program Manager to support faculty and researchers in scientific, technical, and policy work that advance safer and more peaceful world policies.

The role includes budgeting, grant management, staff recruitment and onboarding, and comprehensive program administration, including reporting, communications, events, and donor coordination across campus offices.

Qualifications

• Management experience at an institution of higher education.
• Experience in budget management and financial reporting.
• Experience in supervision and/or human resource management.
• Bachelor's degree required.

Responsibilities

• Budget and finance management including program budgets and projections.
• Grant management including budgets, expenditures, and donor reporting.
• Recruitment, hiring, onboarding, and HR tracking for staff and researchers.
• Program administration: reporting, communications, and event planning across campus offices.

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Overview

The Program on Science and Global Security, a center within the Princeton School of Public and International Affairs, seeks to hire a Program Manager to support faculty members and researchers working on scientific, technical, and policy research, analysis, and outreach initiatives that advance policies for a safer and more peaceful world.

The ideal candidate would be able to take on a wide range of tasks, including (1) budgeting, labor accounting, (2) grant management and applications, (3) recruitment and hiring of staff, including onboarding and working with vendors and contractors, and (4) program administration, reporting, communications, and event planning.

Responsibilities

Budget and Finance: The position develops and implements the programs operational budget, in close collaboration with faculty. This includes management of fund accounts from several donors, which are earmarked for specific purposes. The position advises the faculty on current spending levels and available funds, and is responsible for careful and appropriate financial management. The position monitors spending and provides regular, timely analysis and multi-year projections of the available funds. Utilize Concur and Prime Financial systems to review and approve credit card payments and requisitions, and submit journal entries for moving funds and expenses as needed.

Grant Management and Applications: The position develops budgets for new research grants, compiles grant application materials, drafts contractual arrangements with collaborating institutions, tracks expenditures, supervises subcontracts and agreements with outside institutions, submits requests for no-cost extensions, coordinates production of interim and final reports, and donor reporting for grants. Funding partners generally are nonprofit foundations. Collaborates with SPIA’s Financial Management Office, Princeton's Office of Research & Project Administration, and Sponsored Research Accounting.

Recruitment and hiring of staff: The position assists faculty affiliates with hiring staff, postdoctoral, predoctoral, and visiting researchers, casual hourly staff or student research assistants as needed, working with the Dean of the Faculty and submitting in the Interfolio system. The position supervises entries in the Time Collection and Labor Accounting systems, and tracks human resource expenditures within projects.

Program administration: Reporting, communications, and event planning. Managing office space and equipment, and communicating with Facilities regarding maintenance requests, repairs, furniture needs, building access, office renovations, and other facilities-related issues. Helping maintain the SGS website, which includes posting news items, announcements, events, and maintaining personal pages on the site. Helping develop the Program’s social media; gathering, organizing, and preparing materials for the Program’s Annual Report; and coordinate with the office of Printing and Mailing and outside printing contractors; backup support of the SGS Administrative Assistant who handles event planning (seminars, workshops, and other events); help draft reports to donors and SPIA (such as the Program Portal). Support donor outreach efforts by compiling and maintaining donor lists, tracking and acknowledging contributions. Coordinate with outside contractors, draft and submit service agreements and statements of work, create requisitions for purchase orders, process invoices, and work with multiple University offices—such as the SPIA Finance Office and Risk Management—to obtain the necessary approvals and ensure compliance with University policies.

Qualifications

Essential Qualifications:

• Management experience at an institution of higher education.
• Demonstrated experience in budget management, financial reporting, procurement and financial oversight.
• Experience in managing grants.
• Experience in supervision and/or human resource management.
• Strong communication skills.
• Strong interpersonal skills, with exceptional judgment and discretion.
• Strong organizational abilities, and capacity to manage and prioritize multiple activities.
• Proficiency in Microsoft Office programs particularly Excel.
• Relevant skills, competence, and ability to work with colleagues across disciplines.
• Capacity to work independently.
• Bachelor's degree required.

Preferred Qualifications:

• Background knowledge on topics related to science and security is welcome.
• Aptitude to learn new software applications.
• Interest in further developing communication skills, including social media.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Mid-Senior Level#Ll-DP1

Salary Range

$95,000 to $115,000