Business & Finance Legal Assistant

Stites & Harbison, PLLC; Louisville (KY); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading law firm in Louisville, Kentucky is seeking a full-time Business & Finance Legal Assistant. This role involves high-level administrative support to attorneys, preparation of legal documents, and management of client interactions. The ideal candidate will have substantial experience in a legal setting and strong organizational skills to thrive in a fast-paced environment.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Qualifications

• 3+ years of legal administrative experience in a law firm or corporate legal department.
• Experience with Business & Finance, Corporate, or Transactional practice is a plus.

Responsibilities

• Prepare and format legal documents, manage filings and organizational tasks.
• Coordinate attorney schedules and manage billing processes.

Skills

Attention to detail

Organizational skills

Grammar

Proficiency in Office 365

Job description

1 day ago Be among the first 25 applicants

Stites & Harbison, PLLC, a full-service law firm, is seeking a Business & Finance Legal Assistant to join our dynamic team in Louisville, Kentucky. This full-time, in-office position provides high-level administrative support to attorneys and legal professionals in our Business & Finance service group.

This is NOT a remote position. Only candidates within commuting distance of Louisville, KY will be considered.

Key Responsibilities:

• Prepare and format a variety of standard legal documents, including corporate governance materials (e.g., articles, bylaws, operating agreements, stock certificates), pleadings, correspondence, memoranda, and engagement letters.
• Assist with corporate and UCC filings, foreign qualifications, and other compliance-related documentation.
• Manage document filing (physical and electronic), indexing, scanning, and organizing case files and client records.
• Manage and organize minute books, stock records, and electronic document systems.
• Coordinate attorney schedules, meetings, and conference calls.
• Handle attorney time entry and billing processes; collaborate with billing coordinators and process expense reports
• Coordinate client billing activities and collaborate with billing coordinators on pre-bill edits and expense reimbursements.
• Maintain client and contact lists and assist with conflict checks and new matter intake procedures.

Qualifications:

• 3+ years of legal administrative experience in a law firm or corporate legal department
• Experience supporting a Business & Finance, Corporate, or Transactional practice is a plus, but not required.
• Proficiency in Office 365, especially Microsoft Word (including Track Changes) and Excel.
• Ability to quickly learn and use group-specific legal and billing software.
• Strong attention to detail, with excellent grammar, proofreading, and organizational skills.
• Ability to manage multiple priorities in a fast-paced professional environment.

Stites & Harbison is proud to be recognized as one of the Top 10 “Best Places to Work in Kentucky” for 2025 in the medium company category. The firm has made the list 19 times, with 11 appearances in the Top 10.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Interested candidates should submit a resume and cover letter to Laura Cassaro ([e-mail]) with the subject line “Business & Finance Legal Assistant Application.” Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions from recruiters with whom we have a current signed fee agreement.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice

Referrals increase your chances of interviewing at Stites & Harbison, PLLC by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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