Business Development & Personal Assistant

Polar Frequency LLC; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

A fast-growing digital agency is seeking a proactive assistant to manage outbound job applications and client communication on freelance platforms. The role involves searching for project listings, submitting proposals, and coordinating meetings with the internal team. Ideal candidates will have excellent communication skills and experience with freelance platforms.

Qualifications

• Experience with freelance platforms or outbound sales.
• Familiarity with calendar tools and CRMs.
• Comfortable with async tools.

Responsibilities

• Search for and apply to relevant freelance project listings daily.
• Tailor proposal templates to match specific job requirements.
• Maintain a response tracker and follow-up schedule.

Skills

Excellent written English

Communication skills

Organizational skills

Responsiveness

Tools

Google Calendar

Notion

Slack

WhatsApp

Job description

Role Overview

We are a fast-growing digital agency looking for a proactive and detail-oriented assistant to manage outbound job applications and client communication on freelance platforms. Your primary responsibility will be to find relevant project listings, submit high-quality proposals, handle initial client responses, and coordinate meetings with the internal team.

Responsibilities

• Search for and apply to relevant freelance project listings on a daily basis
• Tailor proposal templates to match specific job requirements
• Communicate with potential clients in a professional, timely manner
• Maintain a response tracker and follow-up schedule
• Schedule meetings and hand over warm leads to the internal team
• Provide regular updates on activity and performance
  

Requirements

• Excellent written English and communication skills
• Experience with freelance platforms or outbound sales
• Organized, responsive, and good at managing follow-ups
• Familiarity with calendar tools and CRMs (Google Calendar, Notion, etc.)
• Comfortable with async tools (Slack, WhatsApp, etc.)
  

Bonus Points

• Sales or lead generation experience
• Basic understanding of digital services: AI, automation, development, design
• Located in or overlapping with the UAE / MENA / European timezones