Virtual Business Admin cum Personal Assistant (UK Client Support)

Exaltare Technologies; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a Virtual Business Admin cum Personal Assistant to support UK-based executives in a remote role. Responsibilities include vendor management, bookkeeping, executive assistance, and effective communication across diverse stakeholders. Ideal candidates will have 2+ years of relevant experience and proficiency in tools such as Google Workspace and Microsoft Office. This long-term position offers growth potential and exposure to international business operations.

Benefits

100% Remote work

Long-term stable role with growth potential

Exposure to international business operations

Work directly with a decision-maker

Qualifications

• 2+ years experience in virtual assistant or admin support role.
• Excellent verbal and written English communication skills.
• Strong understanding of business processes.

Responsibilities

• Coordinate vendors and manage relationships.
• Handle invoices, expense tracking, and bookkeeping.
• Manage calendar and schedule appointments.

Skills

Multitasking

Communication

Vendor Management

Bookkeeping

Confidentiality

Education

Bachelor's degree in Business, Commerce, or related fields

Tools

Google Workspace

Microsoft Office

Trello

Asana

Zoom

Zoho

QuickBooks

Xero

Job description

Location: Remote (India Preferred)

Type: Full-Time | Long-Term

Work Hours: Aligned with UK Business Hours

About the Role:

We are seeking a smart, organized, and detail-oriented Virtual Business Admin cum Personal Assistant to support a UK-based business executive. This role involves both administrative and operational responsibilities, ensuring smooth daily functioning of business and personal activities. The ideal candidate should be capable of multitasking, managing communication across stakeholders, and ensuring timely execution of tasks.

Key Responsibilities:

Business Administration & Operations:

• Vendor coordination and relationship management
• Managing invoices, expense tracking, and basic bookkeeping
• Following up with suppliers, clients, and service providers
• Managing online tools (CRM, accounting platforms, task boards, etc.)
• Preparing reports, proposals, and business presentations
• Maintaining and organizing digital documents and files

Executive & Personal Assistance:

• Managing calendar, appointments, and scheduling
• Handling email correspondence and drafting replies
• Conducting online research and compiling business insights
• Booking travel, accommodations, and meetings as required
• Handling online purchases or personal errands
• Providing ad-hoc support and reminders for key tasks

Requirements:

• 2+ years experience in a similar virtual assistant or admin support role
• Excellent verbal and written English communication skills
• Strong understanding of business processes and vendor communication
• Proficiency in tools like Google Workspace, Microsoft Office, Trello/Asana, Zoom
• Knowledge of invoicing tools (e.g., Zoho, QuickBooks, Xero) is a plus
• Ability to work independently and maintain confidentiality
• Comfortable working in UK time zone

Preferred Qualifications:

• Prior experience supporting UK or international clients
• Background in business administration or operations
• Bachelors degree in Business, Commerce, or related fields

What We Offer:

• 100% Remote work
• Long-term stable role with growth potential
• Exposure to international business operations
• Work directly with a decision-maker