Business Development Coordinator (Special Projects) *Hybrid*

Vaco by Highspring; Chicago (IL); Hybrid; USD 47,000 - 56,000; Full time

Job summary

Vaco by Highspring is seeking a Business Development Coordinator in Chicago to support firmwide and cross-team initiatives. You will move between teams as priorities shift, with a hybrid schedule (3 days in-office, 2 remote) and a pay range of $34-$41 per hour.

The role emphasizes project management, marketing operations, and analytics to improve workflows and outcomes. The candidate should have 3-5 years in marketing or BD, strong Excel/PowerPoint skills, and familiarity with BD tech like

Qualifications

• 3-5 years of experience in marketing, business development or communications.
• Proficiency in Microsoft Excel and PowerPoint.
• Experience with firmwide projects and cross-team collaboration is a plus.

Responsibilities

• Lead firmwide marketing and business development initiatives from kickoff to launch.
• Roll out and drive use of Foundation, Qorus Docs and AI tools; assist testing and training.
• Identify and fix inefficiencies in team workflows, including intake, templates and reporting.
• Pull and analyze data for firmwide reporting and provide recommendations to leadership.
• Coordinate firmwide and cross-practice events, webinars and receptions.
• Maintain marketing collateral, bios, practice descriptions and website content for consistency.

Skills

Marketing experience

Excel

PowerPoint

Education

Bachelor's degree

Tools

Foundation

Qorus Docs

AI tools

Job description

Our client is looking for a Business Development Coordinator to support firmwide and cross-team initiatives. Instead of supporting a single practice group, you'll move between teams as priorities shift.

Location: Chicago, IL (3 days in-office, 2 remote)
Pay: $34-$41/hourly

Duties:

• Firmwide project management: Run marketing and business development initiatives from kickoff to launch, such as pitch template refreshes, bio and practice description overhauls, and website content projects.
• Business development technology and AI adoption: Help roll out and drive use of tools like Foundation (experience management), Qorus Docs (pitch automation) and AI tools. Support testing, data cleanup, user guides and attorney training.
• Process improvement: Find and fix inefficiencies in team workflows, including intake, templates, pitch libraries and reporting.
• Reporting and analysis: Pull and analyze data for firmwide reporting, such as referral outcomes, event ROI and pitch activity. Turn findings into clear recommendations for Business Development leadership.
• Events: Coordinate firmwide and cross-practice events, webinars, sponsorships and receptions, from planning and vendors through day‑of execution and follow‑up.
• Content and collateral: Keep marketing collateral, bios, practice descriptions, deal and case lists, and website content current and consistent across the firm.
• Communications: Draft and coordinate press releases, newsletters, social posts and internal announcements.

Must-Haves

• 3-5 years of experience in marketing, business development or communications
• Strong project management skills, including handling several initiatives at once, spotting obstacles early and seeing projects through
• Proficiency in Microsoft Excel and PowerPoint

Nice-to-Haves

• Law firm or professional services experience
• Experience in or marketing to real estate, construction, transportation or logistics
• Familiarity with Foundation, Qorus Docs and AI tools
• Bachelor's degree

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).