Business Development Analyst

Kokolakis; Tarpon Springs (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Employer-paid benefits (medical,Vision

Dental)

401k match

ESOP

Holidays

Summer Fridays

Paid CPE/Dues/Licenses

Mileage reimbursement

Fitness reimbursement

Tuition reimbursement

Referral bonus

Fun culture & employee events

Job summary

Kokolakis is seeking a driven Business Analyst to power growth by turning data into opportunity and delivering actionable insights across CRM, marketing, and operations. This in-office role sits at the center of business development, marketing, and operations, helping connect people, projects, and pursuits.

You will help keep our CRM clean and actionable while identifying new opportunities and supporting strategic decisions.

Qualifications

• Bachelor's degree in Business, Marketing, Data Analytics, or related field, or equivalent experience.
• 3+ years CRM management, data analysis, or business development support.
• Experience in construction, AEC, or related industry preferred.
• Strong analytical skills with ability to interpret data and provide actionable insights.

Responsibilities

• Maintain and standardize client, contact, and project records in the CRM.
• Develop dashboards and reporting tools for leadership visibility.
• Support proposal teams with project data and staff resumes.
• Identify dormant clients and support re-engagement strategies.
• Collaborate with business development and leadership on pursuit strategy.
• Lead weekly Go/No-Go meetings and support decision-making.

Skills

CRM management

Data analysis

Business development support

Excel / reporting

Cross-functional communication

Process improvement

Education

Bachelor's degree in Business/Marketing/Data Analytics

Tools

ProjectMark CRM

Job description

Position Type: Full-Time- In-Office Position- NOT Remote

Kokolakis is looking for a driven and detail-oriented Business Analyst to help power our growth. This role turns data into opportunity by bringing clarity to our pipeline, strengthening client relationships, and giving our teams the insights they need to win more work.

You’ll sit at the center of business development, marketing, and operations, helping connect the dots between people, projects, and pursuits. From keeping our CRM clean and actionable to identifying new opportunities and supporting strategic decisions, your work will directly impact how we compete and succeed.

If you enjoy creating order out of complexity, spotting patterns in data, and making systems easier for everyone to use, this role offers the chance to make a meaningful impact across the organization.

Essential Duties and/or Responsibilities

CRM Data Management

• Maintain accurate and up-to-date client, contact, and project records
• Clean and standardize data across offices and teams
• Develop and enforce CRM standards, workflows, and governance
• Support CRM system integrations (including Procore) and drive user adoption
• Train staff on CRM usage and best practices
• Track and manage opportunities including RFQs, RFPs, and bids
• Monitor procurement platforms and opportunity sources
• Maintain accurate pipeline data and backlog projections
• Track and analyze win rates, hit rates, and overall performance metrics
• Prepare and distribute weekly business development reports (pipeline, wins/losses)
• Develop dashboards and reporting tools for leadership visibility
• Conduct market sector analysis (solid waste, aviation, healthcare, federal, etc.)
• Lead weekly Go/No-Go meetings, identifying opportunities and supporting decision-making

Business Development Support

• Identify dormant clients and support re-engagement strategies
• Track client touchpoints including meetings, networking events, and interactions
• Collaborate with business development and leadership on pursuit strategy

Marketing Integration

• Support proposal teams with project data and staff resumes
• Maintain project sheets and the company’s experience database
• Ensure alignment between CRM data and marketing materials

Qualifications, Experience and Education

• Bachelor’s degree in Business, Marketing, Data Analytics, or a related field, or equivalent experience
• 3+ years of experience in CRM management, data analysis, or business development support
• Experience in the construction, AEC, or related industry preferred
• Proficiency with CRM platforms (ProjectMark or similar systems preferred)
• Strong analytical skills with the ability to interpret data and provide actionable insights
• Advanced proficiency in Microsoft Excel and reporting tools
• Strong organizational skills with high attention to detail
• Excellent communication skills with the ability to work cross-functionally
• 100% Employer-Paid Benefits for Employees (Medical, Vision, Dental)
• 401k Match
• Company Employee Stock Ownership Program (ESOP)
• Holidays
• Summer Fridays
• Paid CPE/Dues/Licenses
• Mileage ReimbursementFitness Reimbursement
• Tuition Reimbursement
• Referral Bonus
• Fun Culture & Employee Events

Kokolakis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity, or age.