Senior Business Coordinator - Maintenance - Offsite Clinics

The University of Texas Medical Branch; Galveston (TX); Hybrid; USD 36,000 - 54,000; Full time

Job summary

The University of Texas Medical Branch (UTMB Health) in Galveston, TX seeks an experienced administrative professional to manage and coordinate the administrative and business management activities within a department. The role requires the ability to think and act independently to provide process management of financial, HR, and administrative support functions.

You will support daily executive-level tasks, assist in budget discussions, and collaborate with UT components, city, and state

Qualifications

• Bachelor’s degree or equivalent and two years of office-related experience.

Responsibilities

• Manages, coordinates, and supports administrative and business management activities within a Process/Department.
• Provides process management of financial, human resources, and administrative support functions.
• Maintains inventories and conducts cost analyses for the process.
• Prepares financial, statistical, and annual reports for the department.
• Develops and maintains annual accounting and budget reports.
• Trains others in financial duties and responsibilities.
• Interfaces with leadership at UT Components, city, and/or state government agencies or outside vendors.

Skills

Office administration

Multi-tasking

Time management

Education

Bachelor’s degree or equivalent

Tools

PeopleSoft FMS and HCM

Kronos

Procurement processes

Requisition management

Purchase order facilitation

Job description

Minimum Qualifications

Bachelor’s degree or equivalent and two (2) years of office-related experience.

Minimum Qualifications

Bachelor’s degree or equivalent and two (2) years of office-related experience.

Preferred Qualifications

Prior experience and working knowledge of UTMB applications and processes, including:

• PeopleSoft FMS and HCM
• Kronos
• Procurement processes
• Requisition management
• Purchase order facilitation

Job Summary

To manage, coordinate, and directly support the administrative and business management and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties

Financial-related tasks

• Maintains the financial stability of Process through effective and accurate inventory control and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
• Conducts cost studies and monitors Process’s charge structure/billing system.
• Monitors the Process’s accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and makes recommendations for resolution.
• Participates in Process budget discussions and develops Process budgets.
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.

HR related tasks

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regard to employee disciplinary and grievance issues.

Customer Service

• Works with customers to provide improved reports.
• Ability to anticipate needs and schedule executives as related to projects and intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level.
• Ensure smooth and seamless service in the executive office, managing day-to-day activities.
• Ability to think independently and make decisions as necessary.
• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

Miscellaneous

• Stays current with applicable policies, procedures, rules and regulations
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Responsible for ordering and distributing supplies
• Performs related duties as required.

Knowledge/Skills/Abilities

• Ability to work in a fast-paced environment while remaining on task and meeting deadlines
• Self-starter with strengths in multitasking, strategic thinking, and time management
• Ability to change focus in a demanding environment with ever-shifting priorities

Salary Range

Actual salary commensurate with experience.

Work Schedule

Partially remote, to be determined by the department. Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0415 - Clinical Services Wing

Job

Clerical & Administrative SupportRegular

Shift

Standard

Employee Status

Team Lead / Technical

Job Level

Day Shift

Job Posting

Sep 24, 2026, 10:23:59 AM