Accounting Coordinator

H Quest Vanguard, Inc; Pittsburgh (Allegheny County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

100% Employer-Paid Medical, Dental, and Vision

Flexible Time Off (FTO) Policy

401(k) with a 4% Employer Match

Opportunity to participate in equity program

Collaborative and Inclusive Work Environment

Job summary

A clean energy start-up company in Pittsburgh seeks an Accounting Coordinator to help maintain bookkeeping records and support senior leadership in financial decisions. Responsibilities include processing invoices, reconciling statements, and managing government contracts. The ideal candidate will have a BS Degree in Accounting or Finance, proficiency in QuickBooks Online, and be skilled in MS Office applications. We offer industry-leading benefits including 100% employer-paid medical and collaborative work environments.

Qualifications

• Knowledgeable and preferably proficient in QuickBooks Online.
• Proficient in MS Office applications, including Excel, Word, and Access.
• Experience with government contracting and reporting is preferred.

Responsibilities

• Maintain and protect confidential data.
• Oversee accounts payable processing invoices and reimbursements.
• Reconcile bank and credit card statements.
• Support contract administration and project budgets.
• Prepare and update fixed asset records.

Skills

QuickBooks Online

MS Office applications

Project-based accounting software

Education

BS Degree in Accounting or Finance

Job description

H Quest has an opportunity for an Accounting Coordinator to join our team. As the Accounting Coordinator, you will play a vital role in maintaining bookkeeping records, ensuring accuracy, and assisting the senior leadership with financial decisions. This is an exciting opportunity for someone who wants to grow in their career with high impact and visibility across the entire organization!

H Quest Vanguard, Inc. is a dynamic, clean energy start-up company based in Pittsburgh. We are developing processes to decarbonize abundant natural gas and advanced carbon materials. Today, the low-cost, abundant natural gas is one of the main drivers of climate change. Here at H Quest, it is our vision to unlock its potential as the principal driver of global industrial sustainability.

Responsibilities

• Maintain and protect confidential data with utmost scrutiny, judgment, and care
• Oversee day-to-day accounts payable including all aspects of processing invoices and employee reimbursements using QuickBooks
• Reconcile and post activity from bank, credit card statements, and information provided by clients/vendors
• Alert the CEO about billing and payment issues involving vendors or clients
• Review expense classifications with the CEO for reasonableness
• Review payroll entries from ADP and tie to payroll journals/records
• Prepare and update fixed asset records
• Organize all supporting work papers to substantiate balances in the financial statements
• Review QuickBooks monthly balance sheet and income statements
• Manage and support current portfolio of government contracts and projects with the CEO
• Support of all phases of contract administration (proposal through invoicing and closeout) of the contracting cycle for contracts and grants
• Manage regular invoicing and reporting process including ongoing budget analysis and interpretation of project deliverables, while also maintaining statuses of project costs and budgets
• Assist the team in the coordination of standard teaming agreements, memoranda of understanding and confidentiality agreements

Requirements

• Knowledgeable and preferably proficient in QuickBooks Online
• BS Degree in Accounting or Finance, or related work experience
• Proficient in MS Office applications, including Excel, Word, and Access
• Proficiency in using project-based accounting software

Preferred Qualifications

• Experience with government contracting and reporting, including FAR and DCAA compliance and indirect cost calculation
• Experience with cashflow management and financial reporting

Benefits

We believe that taking care of our employees allows them to do their best work. That’s why we offer an industry-leading benefits package, including:

• 100% Employer-Paid Medical, Dental, and Vision
• Flexible Time Off (FTO) Policy
• 401(k) with a 4% Employer Match
• Select employees may have the opportunity to participate in our equity program
• Collaborative and Inclusive Work Environment

At H Quest, we don’t just offer jobs—we provide careers with purpose. Join us in shaping the future of clean energy and advanced materials.

H Quest is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.