Business Coordinator

PNE; Longview (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with company matching

Paid trainings & certifications

Paid leave & holidays

Job summary

PNE Construction (PNEC), a Pacific Northern Environmental LLC Company, seeks a Business Coordinator to join a fast-paced team. The role supports the Business Manager, keeps projects on schedule, on budget, and maintains confidentiality.

The ideal candidate is organized, detail-oriented, and a self-starter capable of researching and completing tasks with minimal direction, providing excellent customer service and working across multiple departments.

Qualifications

• Valid driver’s license and eligibility to be covered under company auto policy.
• High School Diploma or GED.
• 2+ years experience with accounting software and basic accounting functions (AR, AP, payroll, job costing).
• Proficiency with Microsoft Suite.
• Experience with construction/environmental projects preferred.
• Exceptional customer service skills and ability to work independently.
• Ability to multi-task and handle multiple tasks from different departments.
• Must be detail-oriented and set high standards for accuracy.

Responsibilities

• Provide administrative support to all levels of management.
• Support PNEC team and outside agencies professionally and timely.
• Answer questions and direct calls as needed.
• Retrieve information from records and prepare written summaries.
• Support project cost control and preparation of financial reports.
• Schedule and manage travel for team (lodging, airfare, car rentals).
• Acquire permits/inspections for multiple sites, including out of state.
• Issue purchase orders for PNEC credit card transactions and other POs.
• Maintain filing system as assigned.
• Support proposal/RFP process when necessary.
• Assist with contract administration, change orders, and operational tasks through construction.
• Support Business Manager.
• Other duties as assigned.

Skills

Detail oriented

Exceptional customer service

Multi-tasking

Independent work

Research & self-starter

Microsoft Suite

Organizational skills

Education

High School Diploma or GED

2+ years experience with accounting software & basic accounting functions

Tools

Accounting software

Microsoft Office

Job description

Job Summary

PNE Construction (PNEC), a Pacific Northern Environmental LLC Company, is seeking a Business Coordinator who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company and clients. The ideal candidate is organized, detail-oriented and a self-starter capable of researching and completing tasks with minimal direction.

Pacific Northern Environmental, LLC consists of six divisions; Advanced Electrical Technologies (AET), Taurus Power and Controls (TTPC), Tauras Power Services (TPS) Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we have multiple job sites across the US.

PNE Construction is a full-service design-build contractor that has the capability to design and build many projects. Our experience starts with great employee knowledge and years of experience in the field. Each project is treated with care and is completed by utilizing the company's motto, All About Solutions.

The Business Coordinator plays a critical role working with the Business Manager in ensuring projects are completed on time, within budget, and to quality standards all while maintaining confidentiality. Their work directly supports the superintendents and project managers and contributes to the overall success of the construction initiatives, from planning through execution and closeout.

Education and Experience Qualifications

• Valid driver’s license is required and must meet eligibility requirements to be covered under the company’s automobile insurance policy.
• High School Diploma or GED.
• Two (2) plus years of experience with accounting software, basic understanding of accounting functions (AR, AP, payroll, job costing, etc.)
• Proficiency with Microsoft Suite
• Experience with construction/environmental projects is preferred but not required with suitable educational experience.
• Exceptional customer service skills and ability to work independently.
• Ability to multi-task and handle multiple tasks from different individuals and departments.
• Ability to work quickly and be able to function inburst of various urgent tasks.
• Must be detail-oriented and set high standards for accuracy.

Duties and Responsibilities

• Providing administrative support to all levels of management within the company.
• Provide general support to the PNEC team, along with outside agencies professionally and within a timely manner.
• Answer any questions and phone calls as needed, direct to the appropriate parties as necessary.
• Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed.
• Support project cost control, including but not limited to project expense tracking and support preparation of financial reports.
• Schedule and navigate all traveling necessities for team including but not limited to lodging, travel/airfare, car reservations, etc.
• Acquires correct permits/inspections for multiple sites, including out of state.
• Issues purchase orders for PNEC credit card transactions and other PO’s as required.
• Maintains filing system as assigned.
• Support proposal/RFP process when necessary.
• Assist with contract administration, change orders, and operation tasks through the construction phase.
• Support Business Manager.
• Other duties as assigned.

Working Conditions and Physical Requirements

The candidate must be able to perform the essential functions of the position and adapt to the following working conditions, with or without reasonable accommodation:

• Move about the jobsite as needed.
• Move work related equipment up to 10lbs.
• Remain in a stationary position for long periods of time.
• Operate various technological devices, including but not limited to a computer.
• Occasionally ascend/descend stairs.

Employee Benefit Program

Pacific Northern Environmental LLC presently provides coverage and programs that may include:

• Medical, Dental & Vision options for employees and eligible dependents
• Life AD&D - Voluntary and Company paid.
• Specialty RX programs.
• Group AFLAC options – Hospital, Critical, and Accident Plans
• Pre-Tax Flexible Saving Account (FSA)
• Pre-Tax Dependent Care Saving Account (DCSA)
• Telehealth by Teladoc.
• 401(k) with discretionary annual company matching contributions.
• Employee Assistance Program (EAP)
• Paid Trainings and Certifications
• Paid Leave including Paid Vacation, Paid Sick Leave, Paid Holidays, Jury Duty, and Bereavement for qualifying employees
• Up to $2,000 per year profit sharing for qualifying employees
• Annual company events
• Safety Incentives

Employment Information

Equal Opportunity: Pacific Northern Environmental, LLC is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, pregnancy, national origin, sexual orientation, gender identity, marital status, age, genetic information, physical, mental, or sensory disability, veteran or military status, or any other status protected under applicable federal, state, or local law. Reasonable accommodation will be considered for qualified individuals with disabilities, pregnancy-related limitations, and sincerely held religious beliefs, absent undue hardship.

In addition to federal law requirements, PNE complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location where we operate or our employees work. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Disclaimer: This job description provides a general description of essential job functions and is not an employment contract or an exhaustive list of all duties. Employees of Pacific Northern Environmental LLC (PNE, LLC) are expected to perform tasks as assigned by supervisory or management personnel, regardless of job title or routine duties.

Pre-employment Screenings: PNE is a Drug and Alcohol-Free Workplace. Offers of employment are contingent on successful completion of post-offer background screening, Motor Vehicle Record (MVR) review, and drug testing, in accordance with applicable local, state, and federal requirements. Drug testing must be completed within 72 hours of signing the offer letter