Business Coordinator

Winwire Technologies; Foster City (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

Winwire Technologies in Foster City, CA is hiring a Business Coordinator to enhance project coordination and compliance initiatives. The successful candidate will support DOJ Executive Order activities, manage documentation, and liaise between systems and business teams.

Ideal applicants will have over 10 years of business coordination experience and strong skills in project management tools including Microsoft Office, Jira, and Smartsheet. Candidates must have excellent organizational skills, enabling them to manage multiple priorities in a deadline-sensitive environment.

Qualifications

• 10+ years of experience in business coordination, PMO support, portfolio coordination, or analyst roles.
• 8 years of experience with cross-functional teams in compliance-driven environments.
• Proficiency in project management tools like Smartsheet, Jira, ADO.

Responsibilities

• Support DOJ Executive Order-related activities and compliance.
• Coordinate system assessments and maintain program documentation.
• Act as a liaison between various teams to ensure timely execution.
• Track dependencies, risks, and provide regular updates to stakeholders.

Skills

Business coordination

PMO support

Cross-functional teamwork

Documentation skills

Stakeholder coordination

Microsoft Office Suite

Jira

Smartsheet

Analytical skills

Tools

Azure DevOps

Confluence

SharePoint

Job description

Business Coordinator

Job location: Foster City, CA

Key Responsibilities

• Support DOJ Executive Order (EO) 14117–related activities and compliance initiatives.
• Coordinate system assessments and related tracking activities.
• Act as a liaison between Systems, IT, Legal, Compliance, and Business teams.
• Maintain program‑level documentation, meeting notes, status reports, and audit‑ready records.
• Track action items, dependencies, risks, and timelines to ensure timely execution of deliverables.
• Provide regular status updates and reporting to stakeholders and leadership teams.
• Portfolio Analyst & Intake Coordination
• Support portfolio intake and prioritization processes for incoming requests.
• Coordinate with cross‑functional teams including Systems, Testing, PM, and Business stakeholders.
• Maintain centralized tracking of requests, ownership, dependencies, timelines, and delivery progress.
• Ensure end‑to‑end visibility across the request lifecycle.
• Assist with prioritization reviews, status tracking, and governance activities.
• Identify process gaps and help improve coordination and operational efficiency.

Required Skills & Qualifications

• 10+ years of experience in business coordination, PMO support, portfolio coordination, or analyst roles.
• 8 years of experience working with cross‑functional teams in compliance‑driven or regulated environments.
• Proficiency in Microsoft Office Suite, Smartsheet, Jira, ADO, or other tracking/project management tools.
• Ability to manage multiple priorities in a deadline‑sensitive environment.
• Strong organizational and documentation skills with attention to detail.
• Excellent communication and stakeholder coordination skills.

Secondary Skills

• Familiarity with project management methodologies such as Agile, Waterfall, or Hybrid models.
• Experience with project tracking and collaboration tools such as Jira, Azure DevOps (ADO), Smartsheet, SharePoint, or Confluence.
• Strong analytical and problem‑solving abilities with attention to detail.
• Ability to prepare dashboards, status reports, and executive‑level summaries.
• Knowledge of SDLC processes, testing coordination, and release management activities.
• Experience supporting PMO, portfolio governance, or operational support functions.
• Ability to manage multiple priorities and work effectively in a fast‑paced environment.
• Strong interpersonal and stakeholder management skills.