Business Clerk & Office Assistant

0200 Great Hearts Texas Recruiting; United States; On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health Coverage

Retirement Planning

Culture focused on growth

Job summary

Great Hearts Academies invites applications for a full-time School Business Clerk and Office Assistant at Great Hearts Invictus in Helotes, TX. This role combines budget oversight, procurement, asset tagging, and front-office duties to support two campuses.

Proven proficiency in MS Office and strong communication skills are essential, as is the ability to manage confidential records and coordinate with the campus leadership team and Home Office Finance.

Qualifications

• HS diploma or GED required;Bachelor’s degree preferred.
• Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills and ability to use Adobe Acrobat.
• Excellent written and verbal communication, attention to detail and accuracy.

Responsibilities

• Manages front office traffic, assists with student pick-ups and communications.
• Maintains essential forms and documents for families and events.
• Coordinates with Campus Ops on asset tagging, procurement, and banking tasks.

Skills

MS Office

Communication

Customer service

Problem solving

Data organization

Education

HS diploma or GED

Bachelor’s degree preferred

Tools

Adobe Acrobat

PowerSchool

Job description

Position Title: School Business Clerk and Office Assistant

Location: Great Hearts Invictus, 12018 Bandera Rd, Helotes, TX 78023

FLSA Status: Non-Exempt; Hourly

About Great Hearts Academies

Great Hearts Academies is the largest network of classical K-12 schools in the country with academies across Arizona, Louisiana, and Texas. With a mission to cultivate the minds and hearts of students through the pursuit of Truth, Goodness and Beauty, we believe the highest goal of education is to become good, intellectually, and morally. Additional information can be found at http://www.greatheartsamerica.org/.

What does Great Hearts have to offer?

We offer a range of distinctive benefits designed to support the well‑being and growth of our faculty and staff:

• Comprehensive Health Coverage: Exceptional medical, dental, and vision insurance with minimal employee contribution.
• Retirement Planning: Access to the Texas Teacher Retirement System.
• Supportive & Mission-Driven Culture: Join a workplace centered around true collegiality, collaboration, and opportunities for personal and professional growth.

Position Summary

This is a full-time position combining two roles, Business Clerk and Office Assistant for Great Hearts Invictus Upper and Lower Schools.

Business Clerk Accountabilities

• Budget Manages both campuses budgets to be 100% on track with their targets
• Report budget updates weekly to the Director of Campus Operations and Headmasters
• Partners with the Home Office Finance team and attends necessary training

Procurement Best Practices

• Process all purchase orders within 30 days
• Reconciles campuses credit cards each month
• Manages the relationship with the third-party vendor and advises purchase orders.
• Assist the Director of Campus Operations with staff training as needed

100% of Capital Asset Items Tagged and Tracked

• Ensures every item over $1,000 has an asset tag
• Receives all materials, supplies and deliveries as needed.
• Partners with our Information Technology department to ensure computers have asset tags.

Manages Campus Based Bank Accounts

• Setup, train, and monitor all campus-based bank accounts in conjunction with the campus leadership team.
• Deposit cash to the bank as needed.
• Assist the Director of Campus Operations with beginning of the year staff training.

Office Assistant Duties & Responsibilities

Manages all front office traffic including late students, parents, and visitors.

In this capacity the receptionist will:

• Visitor credential verification to enter campus site and to pick up students
• Utilizing PowerSchool to locate student schedule for parent pick-ups
• Communicating with teachers on student pick-ups
• Direct late students to SIS Coordination
• Maintains copies of forms, events, and related information for the campus site.

This includes:

• Organizing essential forms and documents for families.
• Copying materials to ensure there is always a supply of all documents at hand
• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current
• Maintaining confidentiality of records as appropriate
• Collaborating with appropriate team members to establish a system of transferring student records, ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc.
• Serves as a liaison between parents, students and team members.
• Answers phone calls
• Communicating morning announcements to students and team members
• Exercise good judgment and excellent customer service

Qualifications, Competencies, and Strengths

Education: HS diploma or GED required. Bachelor’s degree preferred. Experience: 1-2 years of experience preferred Special Skills - Business Clerk Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills, experience using Adobe Acrobat. Superior written and verbal communication and presentation skills; oriented towards detail, thoroughness, and accuracy. Experienced and comfortable interacting with individuals/groups at every level of the organization. Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals Communication – effectively conveys information using a variety of channels and techniques Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions Special Skills - Office Assistant Proficient keyboarding skills One year of clerical in-office setting or working in a school’s front office preferred Excellent interpersonal communication skills and the ability to build strong relationships Ability to organize confidential data efficiently. Ability to communicate effectively and professionally with students, parents, co-workers and the public at large Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes We believe in education as a profession and hold ourselves to a high level of conduct, professionalism, and behaviors as models for our colleagues and students

US Work Authorization

US Work Authorization is required. Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements. Travel required: May need to travel locally for training and professional development opportunities. This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

Our purpose is to cultivate the minds and hearts of students through the pursuit of Truth, Goodness, and Beauty.

Great Hearts Academies leads the way in classical, liberal arts education.

We are a growing network of charter schools and private Christian schools, expanding in existing and new regions across Arizona, Louisiana, and Texas.

Whether you are seeking teaching, leadership, or campus support opportunities, we have established a mission-driven culture and emphasis on learning and growing, professionally and personally.

At Great Hearts, we provide a calling to shape the future through an education that fosters human flourishing and academic excellence.

We celebrate diversity and welcome individuals from all backgrounds—inside and outside education—who bring unique perspectives and ideas to enrich our community.

Through meaningful conversations and collaboration, we foster a strong, supportive cohort of educators.

At Great Hearts, your passion and expertise will thrive in a supportive and dynamic environment.

Learn how you can grow both in mind and heart as an employee of Great Hearts.

If you need support with the Careers website, application or the hiring process, please contact us at [e-mail].