Business Assistant III

Utah State University; Logan (UT); On-site; USD 45,000 - 60,000; Full time

Job summary

Utah State University is seeking a Business Assistant III in Logan to support the School of Teacher Education and Leadership within the Emma Eccles Jones College of Education, Health, and Human Sciences. The role involves handling accounts payable/receivable, GA funding coordination, and employment support within a dynamic financial services team.

The position offers growth opportunities, competitive benefits, and a collegial work environment with opportunities for career development.

Qualifications

• Six years of related financial work experience or bachelor's degree in a business field plus two years of experience.
• Experience in contract/grants/research administration
• Experience with USU EZ Buy system
• Knowledge of USU payroll/HR policies and procedures
• Experience in an academic department
• Knowledge of purchasing and accounts payable policies
• Strong Excel and data-entry skills

Responsibilities

• Process accounts payable/receivable through pcard or EZ Buy for department, faculty, staff and students
• Act as gift card custodian
• Coordinate GA funding by communicating with stakeholders and managing tuition, travel and research awards
• Coordinate course instructor payments and hiring agreements
• Oversee course fees and differential indexes
• Perform other duties as assigned

Skills

Accounts payable

Accounts receivable

Excel

Data entry

Customer service

Confidential data handling

Administrative support

Education

Bachelor's degree in business field

Two years related experience

Tools

USU EZ Buy

ServiceNow Pcard

Job description

Business Assistant III

Requisition ID: 2026-10610

# of Openings: 1

Location: US-UT-Logan

Category: Accounting/Finance

Position Type: Benefited Full-Time

Job Classification: Non-Exempt

College: Business Services

Department: Bus Svs-Education & Human Svs

Advertised Salary: Commensurate with experience, plus excellent benefits

Overview

The Business Services team in the Emma Eccles Jones College of Education, Health, and Human Sciences is seeking a Business Assistant III to join a dynamic business services team supporting the School of Teacher Education and Leadership. We offer opportunities for growth, career development, and a positive work team.

Responsibilities

Accounts Payable/Receivable

• Through pcard or USU EZ Buy purchases all department supplies, computer equipment and software for department, faculty, staff and students
• Gift card custodian

Graduate Assistantship (GA) funding

• Facilitates GA assignments by corresponding with business manager, department head, graduate program director, graduate program coordinator (GPC), and faculty
• Coordinates GA tuition, travel awards, and research awards

Employment Support

• Coordinates course instructor payments
• Coordinates hiring agreements

Other Financial Support

• Oversees course fee and differential indexes
• Other duties as assigned

Qualifications

Minimum Qualifications

• Six years of directly related financial work experience with increasing responsibilities or bachelor's degree in a business field plus two years of experience or an equivalent combination of education plus experience is required.

Preferred Qualifications

• Experience in contract/grants/research administration
• Experience in USU's EZ Buy system
• Working knowledge of USU payroll/HR policies and procedures
• Experience in ServiceNow Pcard system as receipt attacher or cardholder
• Experience working in an academic department
• Working knowledge of USU's purchasing and operational policies
• Keyboarding and ten-key skills to support accurate and timely data entry

Knowledge, Skills, and Abilities

• Knowledge of purchasing and accounts payable procedures, including those that relate to a public institution
• Knowledge of accounts reconciliation and ability to reconcile indexes
• Skilled with computer programs, including Excel and Windows. Able to independently develop Excel formulas and develop professional documents with appropriate grammar and punctuation
• Skilled with basic office equipment, including printers, copiers, fax/scanners and telephone systems
• Good organizational skills and experienced in managing multiple responsibilities and deadlines
• Ability to handle sensitive and confidential business data and personal information
• Ability to take initiative, maintain confidentiality and work without close supervision
• Excellent customer service

Required Documents

• Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
• Names and contact information for 3 professional references to be entered in the Candidate Profile at the beginning of the application
• Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Emma Eccles Jones College of Education, Health, and Human Sciences is committed to academic excellence in research, teaching, and service activities across a wide array of education and human service fields. The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-level graduate and undergraduate education.

The college's programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers. Faculty, students, and staff within the college also engage with a broad range of community partners to both provide opportunities for community-engaged research projects and learning, which enhances the overall quality of education and human service programs throughout the state of Utah.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025-26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, [e-mail], Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, [e-mail], Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, [e-mail]

U.S. Department of Education, Denver Regional Office, 303-844-5695, [e-mail]

*updated 07/2026