Business Assistant II

Utah State University; Logan (UT); In loco; USD 42.000 - 65.000; Tempo pieno

Descrizione del lavoro

Utah State University is seeking a Business Assistant II to support the Quinney College of Agriculture and Natural Resources with advanced financial processing and operational support. The role applies independent judgment, improves processes, and serves as a resource to entry‑level staff.

The position handles P‑Card transactions, purchases, payments, reconciliations, HR actions for hourly staff and graduate assistants, travel, and financial reporting, ensuring accuracy and policy compliance.

Competenze

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required.
• Experience with Excel and other Microsoft Office products preferred.

Mansioni

• Process and maintain supporting documentation for departmental purchasing card (P-Card) transactions, ensuring accuracy and compliance with university policies.
• Coordinate and complete departmental purchases in accordance with university procurement procedures and established financial guidelines.
• Receive and process payments for departmental products and services; prepare and reconcile deposits in a timely manner.
• Review, reconcile, and maintain financial records to ensure accuracy, completeness, and compliance with institutional standards.
• Coordinate, schedule, and participate in departmental meetings, committees, and financial planning discussions.
• Prepare invoices, payment requests, and related financial documentation while monitoring timely receipt of payments.
• Process and reconcile Aggie Creamery and Market transmittals and related financial transactions.
• Organize, maintain, and manage financial records and supporting documentation for audits, reviews, and reporting requirements.
• Support departmental human resources activities, including position postings, onboarding paperwork, and employment personnel action forms for hourly employees, adjunct faculty, and graduate assistants.
• Prepare travel authorizations, reimbursements, and supporting documentation in compliance with university travel policies and procedures.
• Generate, analyze, and distribute routine and ad hoc financial reports for departmental leadership and stakeholders.
• Develop and maintain spreadsheets, databases, and tracking systems to support financial operations and reporting needs.
• Create, monitor, and reconcile invoices to ensure accurate billing and payment processing.
• Manage accounts payable and receivable functions, including transaction tracking, account reconciliation, and follow‑up activities.
• Prepare, review, and process contracts, agreements, claims, and other administrative documents in accordance with university requirements.
• Serve as a resource for faculty, staff, students, and external partners by responding to financial inquiries and providing guidance or referrals as appropriate.
• Assist with financial transitions, process improvements, and special projects that support departmental operational effectiveness.
• Perform other duties and special assignments as needed to support departmental and university objectives.

Formazione

Bachelor's degree in Business or related field

Strumenti

Excel

Microsoft Office

Descrizione del lavoro

Overview

Business Services at Utah State University is seeking a Business Assistant II to support the Quinney College of Agriculture and Natural Resources. The Business Assistant II is an experienced-level role responsible for processing complex transactions, resolving exceptions, and providing advanced operational support. This role applies independent judgment, supports process improvements, and serves as a resource to entry-level staff.

Responsibilities

• Process and maintain supporting documentation for departmental purchasing card (P-Card) transactions, ensuring accuracy and compliance with university policies.


• Coordinate and complete departmental purchases in accordance with university procurement procedures and established financial guidelines.


• Receive and process payments for departmental products and services; prepare and reconcile deposits in a timely manner.


• Review, reconcile, and maintain financial records to ensure accuracy, completeness, and compliance with institutional standards.


• Coordinate, schedule, and participate in departmental meetings, committees, and financial planning discussions.


• Prepare invoices, payment requests, and related financial documentation while monitoring timely receipt of payments.


• Process and reconcile Aggie Creamery and Market transmittals and related financial transactions.


• Organize, maintain, and manage financial records and supporting documentation for audits, reviews, and reporting requirements.


• Support departmental human resources activities, including position postings, onboarding paperwork, and employment personnel action forms for hourly employees, adjunct faculty, and graduate assistants.


• Prepare travel authorizations, reimbursements, and supporting documentation in compliance with university travel policies and procedures.


• Generate, analyze, and distribute routine and ad hoc financial reports for departmental leadership and stakeholders.


• Develop and maintain spreadsheets, databases, and tracking systems to support financial operations and reporting needs.


• Create, monitor, and reconcile invoices to ensure accurate billing and payment processing.


• Manage accounts payable and receivable functions, including transaction tracking, account reconciliation, and follow‑up activities.


• Prepare, review, and process contracts, agreements, claims, and other administrative documents in accordance with university requirements.


• Serve as a resource for faculty, staff, students, and external partners by responding to financial inquiries and providing guidance or referrals as appropriate.


• Assist with financial transitions, process improvements, and special projects that support departmental operational effectiveness.


• Perform other duties and special assignments as needed to support departmental and university objectives.

Qualifications

Minimum Qualifications:

• Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required

Preferred Qualifications:

• Experience with Excel and other Microsoft Office products

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land‑grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac‑12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular‑season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student‑athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at [phone] or [e-mail].

*updated 07/2026

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex‑segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non‑discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[e-mail]

[phone]

For further information regarding non‑discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [e-mail]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [e-mail]

*updated 08/2026