Business and Finance Office Manager

Kansas City Public Schools; Kansas City (MO); On-site; USD 50,000 - 65,000; Full time

Job summary

Kansas City Public Schools is seeking a Business and Finance Office Manager to provide administrative support to the Division of Business and Finance. The role includes managing finance projects, training staff, and ensuring alignment with district policies. Ideal candidates will have strong organizational and communication skills, along with proficiency in Microsoft Office. This full-time position offers benefits including health insurance and a pension plan.

Benefits

Health Insurance

Dental Insurance

Defined Benefit Pension Plan

Voluntary Savings Plans

Qualifications

• Associate's degree or equivalent experience required.
• Knowledge of budget and payroll tracking essential.
• Proficiency in Microsoft Office, especially Word and Excel.

Responsibilities

• Perform general administrative duties and maintain purchase orders.
• Assist CFO with departments like Accounting and Payroll.
• Train staff on business and finance procedures.

Skills

Budget Tracking

Payroll Tracking

Microsoft Office

Interpersonal Skills

Organizational Skills

Communication Skills

Education

Associate’s Degree

Job description

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Job Description

KANSAS CITY PUBLIC SCHOOLS

Job Title:

Business and Finance Office Manager

Job Title Code:

Salary Grade: S614

Department:

Business and Finance

Reports To:

Chief Financial Officer

FLSA Status:

Exempt

Date Prepared:

May 2025

Purpose Of Job

Provide efficient and skillful administrative and office management support to the Division of Business and Finance. This position offers technical assistance district-wide on finance procedures to ensure alignment with district policies and the strategic plan.

Essential Duties And Responsibilities

• Perform general administrative duties such as answering phones, welcoming vendors, ordering supplies, and preparing documents.
• Maintain and track purchase orders and related documentation.
• Assist the CFO in supporting departments like Accounting, Benefits, Accounts Payable, Payroll, Budget, Purchasing, and Business Services.
• Prepare requisitions and maintain expenditure records.
• Organize work and develop office procedures for efficiency.
• Support and oversee finance projects.
• Train staff on business and finance procedures, including LINQ financial system.
• Present policies to staff.
• Maintain the Business and Finance procedures manual.
• Coordinate and implement large projects independently.
• Process travel requests.
• Collaborate with other departments on new initiatives.
• Other duties as assigned.

Supervisory Responsibilities

None

Minimum Qualifications

• Associate’s degree or equivalent experience
• Knowledge of budget and payroll tracking
• Familiarity with office equipment
• Proficiency in Microsoft Office, especially Word and Excel

Preferred Qualifications

• Strong interpersonal and organizational skills
• Effective communication skills, both oral and written
• Teamwork ability aligned with strategic goals

Physical Demands

Must be able to sit, stand, walk, speak, hear, use hands, and lift objects of at least ten pounds. Reasonable accommodations available for disabilities.

Terms of Employment

12 months, 7.5 hours/day, 5 days/week, totaling 260 work days.

Benefits include health and dental insurance, KCPS Defined Benefit Pension plan (employee contribution 9% plus match), and voluntary savings plans.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Finance and Sales
• Industries: Education