Business and Finance Office Manager

Kansas City Public Schools; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Kansas City Public Schools is seeking a Business and Finance Office Manager to provide administrative support and assist with finance procedures. The role involves managing purchase orders, training staff, and developing office procedures to enhance workflow. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office applications.

Benefits

Health Insurance

Dental Insurance

Defined Benefit Pension Plan

Voluntary Retirement Savings Plans

Qualifications

• Knowledge and experience in budget and payroll tracking.
• Proficiency in Microsoft Office applications, including Word and Excel.

Responsibilities

• Provide administrative support to the Division of Business and Finance.
• Assist the Chief Financial Officer with various business functions.
• Train district staff on business and finance procedures.

Skills

Budget Tracking

Payroll Tracking

Microsoft Office

Interpersonal Skills

Organizational Skills

Education

Associate’s Degree

Tools

Office Equipment

Job description

KANSAS CITYPUBLIC SCHOOLS

Job Description

Job Title: Business and Finance Office Manager

Job Title Code:

Salary Grade: S614

Department: Business and Finance

Reports To: Chief Financial Officer

FLSA Status: Exempt

Date Prepared: May 2025

PURPOSE OF JOB:

Provide efficient and skillful administrative and office management support to the Division of Business and Finance. This position provides technical assistance district-wide on finance procedures to ensure alignment with district policies and the strategic plan.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs general administrative duties such as but are not limited to answering phones, welcoming and assisting vendors, ordering and maintaining supplies, preparing board items and other department documents.
• Maintain and track purchase orders and complete related documentation such as contacts, service agreements and board items.
• Assist the Chief Financial Officer in a variety of business functions supporting the departments of Accounting, Benefits, Accounts Payable, Payroll, Budget, Purchasing and Business Services.
• Prepare requisitions for purchases and maintain records of expenditures.
• Organize and prioritize assigned work and develop office procedures to support efficient workflow.
• Develop, oversee and support implementation of various projects in finance.
• Train district staff on business and finance procedures including time clock processes and requisition approvals in the LINQ financial system.
• Make presentations to district staff on business and finance policies.
• Maintain the Business and Finance procedures manual.
• Ability to independently coordinate and implement large-scale projects with precision and high-level quality service.
• Process all travel requests for Business and Finance.
• To work collaboratively with other departments in the development and implementation of new initiatives.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

MINIMUM QUALIFICATIONS:

• Associate’s degree or equivalent work experience
• Knowledge and experience in budget and payroll tracking
• Knowledge of office equipment including copiers, fax machine
• Proficiency in Microsoft Office applications, including Word and Excel

PREFERRED QUALIFICATIONS:

• Excellent interpersonal and organizational skills
• Demonstrated ability to effectively communicate, both orally and in writing with school district personnel and constituency.
• Demonstrated ability to work with others as a team player to achieve goals set by strategic plan.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds. Job requires the employee occasionally to stoop, kneel, crouch or crawl. Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus.

TERMS OF EMPLOYMENT:

Length of work year: 12 months 7.5 hours per day/ 5 days per week; 260 work days

Benefits: Health and Dental Insurance are provided.

KCPS Defined Benefit Pension plan – mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.