Business Analyst

UW-Stout Polytechnic; Menomonie (WI); On-site; USD 67,000 - 81,000; Full time

Job summary

UW-Stout Polytechnic is seeking a Business Analyst to perform business process analyses, needs assessments, and initial cost/benefit analyses to align IT solutions with business initiatives. Focus areas include reporting, workflow automation, and enterprise technology solutions for faculty and staff.

The role supports AI-enabled tools, collaborates with campus departments, and ensures data integrity, security, and scalable processes across systems such as SharePoint and Teams.

Qualifications

• Bachelor's degree in information technology, business administration, or a related field or equivalent combination of education and experience.
• Experience performing business analysis, including gathering requirements, documenting processes, and supporting system implementations.
• Experience working with reporting, data analysis, or enterprise systems in a professional environment.
• Basic knowledge of business process improvement methodologies and the ability to analyze and document workflows.
• Ability to communicate effectively with both technical and non-technical stakeholders.
• Ability to troubleshoot issues, provide user support, and contribute to system documentation and training.
• Demonstrated ability to work independently and as part of a team in a dynamic environment.

Responsibilities

• Formulates and defines system scope and objectives through research and fact-finding with an understanding of business processes.
• Analyzes needs to design, develop, and support reports, workflows, and collaboration solutions that improve data access and efficiency.
• Partners with campus departments to apply reporting, workflow automation, and AI-enabled tools to support decision-making.
• Translates requirements into functional specifications aligned with enterprise data structures and security.
• Develops and maintains reports, workflows, integrations across enterprise systems (e.g., SharePoint, Teams).
• Provides operational support, troubleshooting, and user training for reporting, workflow, and AI tools.
• Assists in evaluating and piloting AI technologies and documenting best practices for adoption.

Skills

Business analysis

Requirements gathering

Stakeholder communication

Documentation

Education

Bachelor's degree in information technology or related field

Tools

Tableau

BP Logix

DocFinity

SharePoint

Teams

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title

Business Analyst

Job Category

Academic Staff

Employment Type

Terminal (Fixed Term)

Job Profile

Business Systems Analyst II

Job Duties

Performs business process analyses, needs assessments, and preliminary cost/benefit analyses to align information technology (IT) solutions with business initiatives. Assists in the development of functional, system, and program specifications. Work focuses on reporting, workflow automation, and the implementation and support of enterprise technology solutions, including artificial intelligence (AI) tools for faculty and staff. Under general supervision and performs routine to moderately complex assignments and exercises judgment within established policies, procedures, and guidelines.

Job Responsibilities

• Formulates and defines system scope and objectives through research and fact-finding combined with an understanding of business processes, reporting needs, and workflow requirements.
• Analyzes business and user needs to design, develop, and support reports (e.g., Tableau), workflows (e.g., BP Logix, DocFinity), and collaboration solutions that improve access to data and operational efficiency.
• Partners with campus departments and stakeholders to identify opportunities to apply reporting, workflow automation, and AI-enabled tools to support decision-making, instruction, and administrative processes.
• Collects, analyzes, and translates requirements into functional specifications, ensuring alignment with enterprise data structures, security standards, and institutional goals.
• Develops, tests, documents, and maintains reports, workflows, integrations, and related solutions across enterprise information systems and collaboration platforms (e.g., SharePoint, Teams).
• Provides operational support, troubleshooting, and user training for reporting, workflow, and AI-related tools, ensuring reliable and effective use across campus.
• Assists in evaluating, piloting, and supporting AI technologies and emerging tools to enhance teaching, learning, and administrative functions, including documenting best practices and supporting adoption.
• Supports system performance, data integrity, and security, and participates in process improvement, change management efforts, and professional development to maintain current technical knowledge.

Key Job Responsibilities

• Formulates and defines system scope and objectives through research and fact-finding combined with an understanding of business processes, reporting needs, and workflow requirements.
• Analyzes business and user needs to design, develop, and support reports (e.g., Tableau), workflows (e.g., BP Logix, DocFinity), and collaboration solutions that improve access to data and operational efficiency.
• Partners with campus departments and stakeholders to identify opportunities to apply reporting, workflow automation, and AI-enabled tools to support decision-making, instruction, and administrative processes.
• Collects, analyzes, and translates requirements into functional specifications, ensuring alignment with enterprise data structures, security standards, and institutional goals.
• Develops, tests, documents, and maintains reports, workflows, integrations, and related solutions across enterprise information systems and collaboration platforms (e.g., SharePoint, Teams).
• Provides operational support, troubleshooting, and user training for reporting, workflow, and AI-related tools, ensuring reliable and effective use across campus.
• Assists in evaluating, piloting, and supporting AI technologies and emerging tools to enhance teaching, learning, and administrative functions, including documenting best practices and supporting adoption.
• Supports system performance, data integrity, and security, and participates in process improvement, change management efforts, and professional development to maintain current technical knowledge.

Department

Learning and Information Technology (LIT) is a support organization dedicated to providing efficient and effective state-of-the-art learning and information technology solutions and services to students, faculty, and staff for instruction, administration, and public service in support of the University's mission.

UW-Stout Polytechnic’s Learning and Information Technology Department is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Compensation

Competitive salary commensurate with the qualifications and experience.

The salary range for this position at UW-Stout Polytechnic is $74,000 The Universities of Wisconsin provides an excellent benefits package, including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Required Qualifications

• Bachelor's degree in information technology, business administration, or a related field or equivalent combination of education and experience.
• Demonstrated experience performing business analysis, including gathering requirements, documenting processes, and supporting system implementations.
• Experience working with reporting, data analysis, or enterprise systems in a professional environment.
• Basic knowledge of business process improvement methodologies and the ability to analyze and document workflows.
• Ability to communicate effectively with both technical and non-technical stakeholders.
• Ability to troubleshoot issues, provide user support, and contribute to system documentation and training.
• Demonstrated ability to work independently and as part of a team in a dynamic environment.

Preferred Qualifications

• Experience developing and supporting reports and dashboards using tools such as Tableau or similar data visualization platforms.
• Experience designing, implementing, or supporting workflow automation solutions (e.g., BP Logix, DocFinity or comparable tools).
• Familiarity with artificial intelligence (AI) tools and technologies, including prompt engineering, workflow integration, or governance considerations in academic or administrative environments.
• Experience working with enterprise collaboration platforms such as Microsoft SharePoint and Teams.
• Knowledge of data management concepts, including data structures, data governance, and data security practices.
• Experience supporting business process improvement initiatives and applying change management principles.
• Demonstrated ability to communicate effectively with both technical and non-technical stakeholders in a higher education or similarly complex environment.
• Experience providing user training, documentation, and technical support for enterprise systems.

Contact Information

For questions regarding this position or recruitment, please contact:

Search Chair: Clara Ries

Email: [e-mail]

Search Coordinator: Lori Bergeron Sweitzer

Email: [e-mail]

Employment Conditions

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.