Business Administrator, Penn Global

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Time away from work

Job summary

University of Pennsylvania in Philadelphia is seeking a Business Administrator, Penn Global, to oversee financial and administrative operations for an assigned area and manage budgets, payroll, purchasing, and reporting in line with university policies.

The role involves coordinating grant administration, supporting proposal preparation, and serving as a liaison with stakeholders across Penn; candidates should have a Bachelor's degree and 2–3 years of related experience, with preferred MBA and

Qualifications

• Bachelor's degree and 2 to 3 years of relevant experience, or equivalent combination of education and experience required.
• Master's degree in Business Administration or similar and 3-5 years of relevant experience preferred.
• Experience in higher education preferred.

Responsibilities

• Oversee Perry World House administrative and financial activities, including procurement, TEM, monthly reporting, and HR/payroll.
• Manage financial stewardship of all Penn Global gifts and endowments.
• Provide pre-award and post-award management of Penn Global grant funding.
• Support Director in budget creation and reporting.
• Facility support on the PGBO Team.

Skills

Communication skills

Microsoft Office

Budget procedures

HR payroll policies

Education

Bachelor's degree

MBA or similar

Tools

BEN Financials

Business Objects

Concur

Workday@Penn

Job description

Business Administrator, Penn Global

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Posted Job Title

Business Administrator, Penn Global

Job Profile Title

Business Administrator B

Job Description Summary

Responsible for financial and administrative operations for an assigned area, prepares and maintain operating budgets. Oversees daily workflows, guides and reviews the work of other staff, and handles payroll, purchasing, and reporting in compliance with University policies. Coordinates grant administration, supports proposal preparation, and serves as a liaison with other stakeholders across the University.

Job Description

Job Responsibilities

• Manage Perry World House administrative and financial oversight including daily procurement activities, TEM, monthly reporting, HR/payroll oversight
• Manage financial stewardship of all Penn Global gifts and endowments
• Provide pre-award and post-award management of all Penn Global grand funding
• Support Director in budget creation and reporting
• Facility support on the PGBO Team

Qualifications

• Bachelors degree and 2 to 3 years of relevant experience, or equivalent combination of education and experience required. Master's degree in Business Administration or similar and 3-5 years of relevant experience preferred.
• Experience in higher education.
• Excellent communications skills are required, including the ability to communicate and enforce policies and procedure with tact and diplomacy.
• Strongly prefer experience with and knowledge of budget procedures and accounting systems, human resources/payroll policies/procedures, and University systems such as BEN Financials, Business Objects, Concur, Workday@Penn.
• Excellent knowledge of Microsoft Office suite of applications (Word, PowerPoint, Excel, and Access), e-mail(Outlook), web browsers (Explorer).

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Penn Global

Pay Range

$55,962.00 - $75,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay