Business Administrator Assistant

Salvation Army Tucson; Everett (WA); On-site; USD 34,440 - 37,195; Full time

Benefits offered by this job

Paid holidays

Vacation time

Sick time

Medical, vision, and dental insurance

Life insurance

Pension plan

Paid parental leave

Job summary

Salvation Army Tucson is seeking a full-time Business Administrator Assistant based in Everett, Washington. This role involves providing essential administrative support to the Corps Officers and the department head. Responsibilities include managing HR paperwork, payroll, assisting with family services, and maintaining office supplies. Ideal candidates will possess a high school diploma, prior office experience, strong communication skills, and proficiency in Microsoft Office. The position offers a comprehensive benefits package including healthcare and paid leave.

Qualifications

• Previous office and administrative experience.
• Previous Salvation Army experience preferred.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to Corps Officers and department head.
• Submit payroll hours weekly and maintain high accuracy.
• Assist with human resources paperwork when needed.

Skills

Detail-oriented

Self-starter

Strong verbal and written communication

Excellent telephone skills

Ability to work in fast-paced environment

Ability to work with diverse group

Education

High School Diploma or equivalent

Associate or Bachelor's degree in business or accounting

Tools

Microsoft Office Suite

Outlook

Job description

Job Title: Business Administrator Assistant

Location: On-site (Showing 1 location)

Job Type: Full-Time

Compensation: $25-27/hr. Based on Experience

Equal Opportunity Employer

The Salvation Army is an equal opportunity employer.

Scope of Position

• Provide administrative support to the Corps Officers, the department head, and support to the department to help ensure the needs of the department are served.
• Assist the food pantry, if needed.
• Maintain and distribute Regular Family Services office assistance, including utility, rental, and other assistance to clients based on funding.

Essential Duties and Responsibilities

Business Operations:

• Assist with paperwork for Corps personnel and serve as a backup contact for human resources needs when the Commanding Officer is unavailable.
• Complete, submit, and maintain all human resources paperwork when needed, including following directives related to confidentiality and file management.
• Submit payroll hours weekly and approve payroll reports per payroll and NW Division policy and direction; maintain high accuracy.
• Assist with maintaining updated contact information for the Corps with all agencies.
• Assist with and generate various reports as needed.
• Sort, process, and record all income mail for the Commanding Officers.
• Assist with the processing and recording of church offering income.
• Process all income checks and send them to CDS if needed.
• Maintain the office supply inventory and order replacement supplies as necessary.
• Process all incoming bills for the Corps when the Commanding Officer is not available.
• Prepare general correspondence as requested.
• Answer and direct phone calls, including taking messages and providing information to callers.
• Regularly collect and sort mail both on-site and at the local P.O. Box.

Social Services Assistance:

• Assist with representing the Corps’ social services programs as directed.
• Maintain and distribute Regular Family Services office assistance, including utilities, rent, and other assistance to clients based on funding.
• Maintain records of all Family Services assistance through the WellSky platform recording program.
• Attend staff meetings and trainings.
• Perform other job‑related duties assigned by supervisors.
• Assist the Commanding Officers with office and workplace cleaning when other staff are on vacation.

Additional Holiday Duties

• Assist with holiday client intake.
• Assist with preparing holiday application packet.
• Assist the Commanding Officer with writing letters to the community.
• Contact store managers to set up the annual kettles for the seasonal fundraising.
• Assist with hiring and training Bell Ringers, as directed and per Salvation Army hiring policies.
• Assist with processing Christmas income, including picking up and counting monies donated to the kettles program.
• Assist with compiling information and filling out all Christmas reports for Officers, Divisional and Territorial headquarters, DHQ, THQ, and outside agencies.
• Provide other Christmas assistance as needed.

Education and Work Experience

• High School Diploma or equivalent; an associate degree or bachelor's degree in business or accounting is desirable.
• Previous office and administrative experience.
• Previous Salvation Army experience preferred.

Knowledge, Skills, and Abilities Required

• Detail-oriented and attention to detail.
• Self‑starter.
• Strong use of the English language in verbal and written communication (Spelling 90%, Grammar 85%).
• Excellent telephone, email, and messaging skills.
• Ability to work in a fast‑paced environment and maintain poise under pressure.
• Ability to work with a diverse group of people.
• Basic knowledge of business protocols.
• Ability and willingness to keep information confidential.
• Ability to relate positively to people from diverse backgrounds.
• CPR and First Aid certification preferred.
• Must have a valid Washington State Driver’s License and ability to pass TSA guidelines, including a TSA background check and be at least 21 years of age.

Software-Related Skills

• Microsoft Office suite, especially Outlook, Word, and Excel.
• Outlook proficiency.
• Other software and reporting programs as needed (training provided).

Physical Requirements

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files and file cabinet drawers, and reach overhead.
• Ability to operate a telephone.
• Ability to operate a desktop or laptop computer.
• Ability to lift up to 25 lbs. (usually file boxes).
• Ability to access and produce information from a computer.
• Ability to understand written information.

Benefits

A generous benefits package is included with full‑time positions:

• Paid holidays, vacation time, and sick time.
• Medical, vision, and dental insurance with low bi‑weekly premiums for employee‑only coverage; Kaiser HMO for those residing in a Kaiser service area; Anthem EPO/PPO available for those residing outside a Kaiser service area. Voluntary additional coverage options are available.
• Life insurance paid by the employer; voluntary supplemental life, short‑term and long‑term disability plans are available.
• Employer‑funded Money Purchase Pension Plan (defined contribution plan) with 50% vesting at five years of eligible service time; plus an employee‑funded voluntary 403(b) option.
• Parental leave: 40 hours of paid leave for qualifying events.
• Sick leave: 12 days annually, accruing from day one, eligible for use after three months of service time.
• Paid vacation: two weeks annually for non‑exempt positions; four weeks for exempt positions, accruing from day one, with eligibility for use after six months of service time.
• Paid holidays: 13 designated holidays plus one floating holiday per year.

Equal Opportunity Statement

Equal Opportunity Employer; Protected Veterans; Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, review the Know Your Rights notice from the Department of Labor.