Business Administrator 3 (PN 20082739)

State of Ohio; Columbus (OH); On-site; USD 74,000 - 90,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision

Paid time off

Basic Life Insurance

Job summary

State of Ohio in Columbus is seeking a Business Administrator 3 (Business Office Manager) at the Columbus Developmental Center. The role oversees Fiscal Services, the Storeroom and Special Projects under the Senior Financial Manager, ensuring compliance with Medicaid/Medicare and state regulations.

The position requires strong accounting and finance skills, policy development, and supervisory experience to manage timekeeping, purchasing, client funds, and cost reporting.

Qualifications

• 5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management.
• 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
• Undergraduate core coursework in accounting or business management; 3 yrs. exp. in accounting or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.

Responsibilities

• Oversee all Business Office operations, ensuring financial accuracy and regulatory compliance.
• Supervise Business Office staff, assign work, evaluate performance, approve leave/overtime.
• Develop, implement, and interpret policies for business operations including inventory, client funds, and food service.
• Prepare annual and bi-annual budgets; analyze data for financial planning.
• Monitor expenditures for efficiency; approve purchase orders and sign checks.

Skills

Accounting and Finance

Bookkeeping

Compliance Enforcement

Payroll

Attention to Detail

Customer Focus

Interpreting Data

Education

Undergraduate core coursework in accounting or business management

Tools

Microsoft Office

Job description

Job Description - Business Administrator 3 (PN 20082739) (260006ID)

Business Administrator 3 (PN 20082739) ( 260006ID )

Organization

Developmental Disabilities - Columbus Developmental Center

Agency Contact Name and Information: Jacob Lowry - [e-mail]

Work Location

Columbus Developmental Center 1601 West Broad Street Columbus 43222-1087

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation: $40.40/hour

Schedule

Full-time

Work Hours : 8:00 AM - 5:00 PM

Union : Exempt from Union

Primary Job Skill

Accounting and Finance

Technical Skills: Bookkeeping, Accounting and Finance, Compliance Enforcement, Payroll

Professional Skills: Attention to Detail, Customer Focus, Interpreting Data

Agency Overview

Join Our Team!

Accepting applications for a Business Administrator 3 (Business Office Manager) at Columbus Developmental Center

Position Summary

Under the administrative direction of the Senior Financial Manager, the Business Office Manager plans, directs, and coordinates all operations of the Business Office at the Columbus Developmental Center. This position oversees Fiscal Services, the Storeroom, and Special Projects. The manager evaluates business office support service functions including timekeeping, purchasing, client funds, Medicaid/Medicare billing, and vouchering. This role ensures compliance with state and federal regulations, provides fiscal oversight, and supports center operations through effective accounting and business practices.

Key Responsibilities

• Oversee all Business Office operations, ensuring financial accuracy, segregation of duties, and compliance with regulations.
• Supervise Business Office staff, assign work, evaluate performance, approve leave and overtime, and monitor workflow.
• Develop, implement, and interpret policies related to business operations, including inventory, maintenance, client funds, and food service.
• Prepare annual and bi-annual budgets by collecting, analyzing, and formatting required data.
• Monitor expenditures for efficiency and compliance; approve purchase orders and sign checks/vouchers.
• Meet with department heads to resolve fiscal issues and ensure smooth financial operations.
• Manage Medicaid/Medicare reimbursement and oversee preparation of Medicaid cost reports for submission to central office.
• Review fiscal reports including payroll, purchasing, budget status, and cost reports.
• Administer Personal Service Contracts from purchase requests through payment.
• Serve as liaison with state accounting, state purchasing, central office, and state/federal auditors.
• Participate in committees such as executive team and Citizens Advisory Council.
• Serve as Administrator on Call and act as hearing officer for pre‑disciplinary meetings.
• Establish auditing systems for client inventories and spending money.

Knowledge

Budgeting, Bookkeeping, Inventory control, Accounting, Management, employee training development, supervision, office management, Agency policies & procedures* (i.e., DODD poli cies/ procedures, purchasing, resident funds, Business Office proc edure, Government structure & process (i.e., Medicaid/Medicare regulations, OAKS, term contracts).

Skills

Using a personal computer, Microsoft Office software, and calculator.

Abilities

A pply principles to solve practical, everyday problems; interpret variety of instructions in written, oral, picture or schedule form; define problems, collect data, establish facts & draw valid conclusions; Mathematics: add, subtract, multiply, divide; complete routine forms; maintain accurate records; prepare meaningful, concise & accurate reports; establish friendly atmosphere as supervisor of work unit; handle sensitive inquiries from & contacts with officials & general public.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 5 yrs. trg. or 5 yrs. exp. in accounting & auditing or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
• -Or completion of undergraduate core coursework in accounting or business management; 3 yrs. exp. in accounting or business management; 12 mos. trg. or 12 mos. exp. in supervisory principles/techniques.
• -Or 12 mos. exp. as Business Administrator 2, 63316.
• -Or equivalent of Minimum Class Qualifications for Employment noted above.
• Job Skills: Accounting and Finance

Supplemental Information

• Hourly wage will be paid at step 1, unless otherwise specified bycollective bargaining agreement or rules outlined in the ORC/OAC.
• The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities.
• The final applicant selected for this position will be required to submit to urinalysis prior to the appointment to test for illegal drug use. An applicant with a positive test result will not be offered employment.
• No additional materials will be accepted after the closing date; in addition, you must clearly demonstrate how you meet minimum qualifications.
• Requires travel throughout State of Ohio & may require overnight stay. Must be willing & able to secure a Driver License OR supply your own transportation.
• To request a reasonable accommodation due to a disability, please contact the ADA Coordinator at 614-752-3011 or by email at [e-mail]

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.