Business Administrator

Liberty; Los Angeles (CA); On-site; Full time

Job summary

A leading company in Los Angeles is seeking a highly organized Business Administrator to join their Business Team. The role involves managing accounts payable and receivable, processing invoices, and ensuring operational efficiency. The ideal candidate will thrive in a fast-paced environment and possess strong problem-solving skills. This full-time position offers a competitive salary and benefits, including medical and vision insurance, as well as a 401(k) plan.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Experience with Sage 300, Timberline/TimberScan is a plus.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process project-related invoices and ensure compliance with internal controls.
• Monitor and follow up on outstanding invoices.
• Support AR Billing staff with invoice documentation.

Skills

Problem solving

Microsoft Office

Tools

Sage 300

Timberline

TimberScan

Job description

This range is provided by Liberty. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$31.25/hr - $33.65/hr

Direct message the job poster from Liberty

Building High-Performance Teams | America's Contractor | Talent Acquisition | Non-profit Volunteer Board Member President | Building People & Culture…

Position Summary

The individual selected for this role will be part of the Business Team and should be a highly organized and detail-oriented person with a strong background in Accounts Payable and Accounts Receivable. They should be adept at navigating various software and be someone who can thrive in a fast-paced environment, handle multiple priorities and contribute to the company’s operational efficiency.

Duties and Responsibilities

• Process project related invoices in Timberscan and Rental Results. Includes data entry of invoices into system, auditing of invoice (3-way match), coding invoice, and routing for approval. Ensure compliance with internal controls and documentation standards related to internal SOPs.
• Timely submission of all New Vendor Requests with required documentation for approval and system setup.
• Support weekly check run selection process and distribution of checks.
• Process employee expense reports from CCS into Timberline and route for approval.
• Monitor and follow up on outstanding invoices, escalate overdue accounts appropriately – per escalation procedures and roles.
• Manage general AP email inbox daily for vendor invoice receipt. Save invoices to appropriate folders and upload into Timberscan for data entry.
• Reconcile vendor statements, answer vendor questions regarding account status and reconcile unpaid balances as appropriate.
• Support AR Billing staff with backup gathering invoices of support documentation needed for requisitions submitted to Clients.
• Once fully trained, support the preparation and submission of monthly billing requisitions to Clients as part of a defined growth path and development opportunity.

Qualifications

• Sage 300, Timberline/TimberScan experiences a plus
• Problem solving skill with the ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

Disclaimer

The Above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Administrative, and Finance

• Industries

  Construction

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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