Business Administrative Assistant

Stonebridge Behavioral Health; San Antonio (TX); Hybrid; USD 34,000 - 42,000; Part time

Benefits offered by this job

401K/Retirement Plan

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off (PTO)

Profit Sharing

Flexible Scheduling

Job summary

Stonebridge Behavioral Health is seeking an Administrative Assistant (Temp) to support the Clinical Department. The role focuses on maintaining and organizing records, data entry, and general clerical tasks to ensure accuracy, confidentiality, and accessibility of client records.

The position emphasizes strong attention to detail, proficiency with Microsoft Office, and ability to handle sensitive information within a regulated environment.

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• Experience with record-keeping and document management is a plus.
• Proficiency in Microsoft Office Suite and a comfort with basic software tools.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Maintain and organize physical and digital records, including scanning, filing and retrieval.
• Process incoming and outgoing documents with proper logging and storage.
• Enter and update records accurately in the system.

Skills

Attention to detail

Microsoft Office

Records management

Communication skills

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

Administrative Assistant (Temp)

Clinical Department

Reports To: CLinical Director

About Stonebridge Behavioral Health

Stonebridge Behavioral Health, PA, is a rapidly growing and successful behavioral health company dedicated to providing essential psychological evaluation services to underserved communities across Texas. Since our founding in 2003, we have expanded to offices in San Antonio, Houston, Lubbock, and beyond, conducting mental health evaluations for children, adolescents, and adults in diverse settings, including child placing agencies and CPS offices.

At Stonebridge, we pride ourselves on our core values: integrity, empathy, professionalism, and collaboration. Every team member plays an invaluable role in fulfilling our mission to improve mental health outcomes through high-quality, timely evaluations and innovative approaches.

By joining our team, you are becoming part of a community-driven effort to make a meaningful impact in the lives of our clients and the communities we serve.

Position Summary

The Administrative Assistant in the Clinical Department is responsible for maintaining, organizing, and processing records in accordance with company policies and regulatory requirements. This role provides clerical support, data entry, and administrative assistance to ensure the accuracy, confidentiality, and accessibility of records.

Essential Job Duties and Responsibilities

• Maintain and organize physical and digital records, ensuring proper scanning, filing and retrieval.
• Process incoming and outgoing documents, ensuring they are properly logged and stored.
• Enter and update records in the system with accuracy and attention to detail.
• Assist with requests for records from internal departments and external entities, ensuring compliance with company policies and legal requirements.
• Ensure compliance with data privacy and retention policies.
• Provide general administrative support, such as answering calls, responding to emails, and coordinating meetings.
• Assist with special projects and audits related to client records.
• Perform other duties as assigned by the department manager.

Job Requirements

Education and Experience:

• High school diploma or equivalent; associate’s degree preferred.
• Prior administrative or records management experience is a plus.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and records management software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong communication and interpersonal skills.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds occasionally.

Working Conditions

• Primarily remote work, but some in-office presence may be required.
• Work is performed in an office setting with a moderate noise level when in person.
• Must have a reliable internet connection and a dedicated workspace for remote work.

Join Our Team and Enjoy Exceptional Benefits!

At Stonebridge, we believe in taking care of our employees. When you join us, you'll receive a benefits package designed to support your well-being and future.

For Full-Time Employees:

• 401K/Retirement Plan: Secure your future with competitive company matching.
• Health Insurance: No deductibles and no out-of-pocket costs when completing the baseline visit with Curative.
• Dental, Vision, and Life Insurance: Comprehensive coverage for you and your family.
• Paid Time Off (PTO): Start with 15 days of PTO in your first year.
• Profit Sharing: Share in the success of our company.
• Flexible Scheduling: Available for certain positions.

For Part-Time Employees:

• 401K/Retirement Plan: Secure your future with company matching.
• Flexible Scheduling: Available for certain positions.

Benefits eligibility may vary by role.