Business Admin Backup - PT

McClatchy Media; Fort Mill (SC); On-site; USD 18,184 - 25,898; Part time

Benefits offered by this job

Referral retention bonus after 6 months

Job summary

McClatchy Media is seeking a part-time Business Administrator in Fort Mill, SC. This role involves supporting various administrative functions such as payroll preparation, inventory reporting, and general office tasks. Candidates should have strong attention to detail, organizational skills, and proficiency in ERP/WMS systems.

The position requires a high school diploma or equivalent and 2+ years of relevant experience in a warehouse or distribution setting.

Qualifications

• 2+ years of administrative, accounting, or operations support experience, ideally in a distribution/warehouse environment.
• Experience with ERP/WMS systems and timekeeping/payroll applications is strongly preferred.
• Proficient in Microsoft Office or Google Workspace.

Responsibilities

• Serve as backup for Business Administrator during absences.
• Assist with payroll preparation and timekeeping.
• Process purchase orders and maintain organized records.
• Prepare reports for leadership review.
• Handle general office support tasks like filing and scheduling.

Skills

Attention to detail

Organizational skills

Analytical skills

Verbal and written communication

Ability to learn new systems quickly

Education

High school diploma or equivalent

Associate’s degree in business or related field

Tools

ERP/WMS systems

Microsoft Office

Google Workspace

Job description

Job Overview

Position: Business Administrator

Status: Part-Time, Non-Exempt

Location: Fort Mill, SC

Reports To: General Manager

Work Schedule: Monday - Friday, 7:00 am to 11:00 am, or a four hour workday

Compensation: $16 per hour

Referral Retention bonus: After 6 months as defined in the Program details.

Employment contingent on background check and drug test.

Key Responsibilities

• Serve as the designated backup for the Business Administrator, assuming core responsibilities during vacations, leaves, and peak workload periods.
• Assist with timekeeping and payroll preparation, including verifying hours, shift differentials, and corrections in coordination with supervisors and HR.
• Support inventory and production reporting by entering, reviewing, and reconciling data from WMS/ERP systems and manual logs.
• Process and track purchase orders, vendor invoices, and expense reports; coordinate with Corporate AP/Finance on discrepancies and approvals.
• Maintain organized records for safety, compliance, training, and operational metrics (e.g., OSHA logs, attendance, production reports).
• Prepare and distribute daily, weekly, and monthly reports (KPIs, labor, volume, accuracy, overtime) for leadership review.
• Provide general office support, including filing (electronic and paper), document preparation, scheduling meetings, and handling mail.
• Assist with onboarding paperwork and administrative tasks for new hires and transfers in partnership with HR.
• Respond to internal and external inquiries professionally, routing questions to the appropriate leader when necessary.
• Identify and recommend process improvements to enhance accuracy, efficiency, and data integrity in administrative workflows.
• Ensure all work complies with company policies, internal controls, and confidentiality standards.

Qualifications

• High school diploma or equivalent required; associate’s degree in business, accounting, or related field preferred.
• 2+ years of administrative, accounting, or operations support experience; distribution/warehouse environment preferred.
• Experience with ERP/WMS systems and timekeeping/payroll applications strongly preferred.
• Proficient in Microsoft Office or Google Workspace (spreadsheets, documents, email, presentations).

Skills & Competencies

• Strong attention to detail and high level of accuracy with numerical and written information.
• Solid organizational and time‑management skills; able to balance multiple priorities and deadlines.
• Strong analytical skills with the ability to interpret data and identify discrepancies.
• Clear and professional verbal and written communication.
• High level of integrity, discretion, and respect for confidential information.
• Ability to learn new systems, tools, and processes quickly.
• Collaborative mindset; able to work effectively with operations, HR, finance, and leadership teams.

Working Conditions

• Primary work environment is an office setting within a distribution center, with regular exposure to the warehouse floor.
• May require occasional walking on the warehouse floor, exposure to noise, forklifts, conveyors, and varying temperatures.
• Standard business hours with occasional extended hours during peak periods, month‑end, or when covering for the Business Administrator.

Physical Requirements

• Bend (F) Sit (F) Squat (F) Stand (N) Crawl (F)
• Walk (F) Climb (N) Kneel (F) Push/Pull (F)
• Handle Objects (manual dexterity) (O) Reach above shoulder level (F)
• Use fine finger movements (F)
• Read/Comprehend (F) Write (O) Perform calculations (F)
• Communicate Orally (F) Reason and Analyze (F)
• Exposed to excessive noise (O) Moving machinery (F)
• Exposed to marked changes in temperature and/or humidity (O)
• Dust (O) Fumes (O) Gases (N) Radiation (O) Microwave (O)
• Drive motorized equipment (O) Works in confined quarters (O)
• Carry/Lift Loads Of Light (up to 25lbs.) (F) Moderate (25-50 lbs.) (F) Heavy (over 50lbs.) (O)