Bursar

Beacon College; Leesburg (FL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Vacation Time

Sick Time

Paid Holidays

Professional Development/Tuition Aid

Educational Salary Incentives

Medical

Vision

403(b)

Dependent Care Flexible Spending

Employee Assistance Program (EAP)

Life and AD&D Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

Voluntary Life and AD&D Insurance

Voluntary AFLAC

Job summary

Beacon College seeks an experienced Bursar to lead the Student Accounts office in Leesburg, FL. The Bursar oversees billing, payments, financial aid posting, third-party and VR sponsor billing, refunds, and collections, guiding a dedicated team with patience and clarity.

The role aims to modernize processes, moving from manual tasks in Jenzabar One to automated workflows, while ensuring timely communication with students and families.

Qualifications

• Education: Bachelor’s degree in accounting, finance, business or related field or equivalent experience.
• Experience: 3+ years in student accounts or accounts receivable with supervisory experience.

Responsibilities

• Lead, train, and support the Student Accounts team and plan coverage for peak periods.
• Develop and maintain Student Accounts policies in line with regulations.
• Direct student billing and set up the annual tuition and fees in J1 after board approval.
• Publish statements, manage holds and collections, and oversee refunds and aging reports.
• Oversee payment processing, reconciliation, and sponsor billing (third-party and VR).
• Post financial aid disbursements promptly and manage adjustments with Financial Aid.
• Lead process automation in J1 and collaborate with IT and J1 consultants.

Skills

Leadership

Policies & procedures

Billing & collections

Customer service

Communication

Process improvement

Excel

Problem solving

Education

Bachelor’s degree in accounting or finance

Tools

Jenzabar One

Jenzabar

Nelnet payment plans

Job description

At Beacon College, our mission is clear: we are dedicated to helping students with learning disabilities, ADHD, and other learning differences achieve academic and personal success. As the first accredited liberal arts institution focused on this purpose, we are nationally recognized for empowering students to reach their fullest potential.

When you join our team, you become part of a community driven by purpose, compassion, and excellence. Every role contributes to creating an environment where students are valued, supported, and inspired. If you’re passionate about making a difference, explore our opportunities and help us continue to illuminate pathways to success.

Beacon College's entrepreneurial spirit and student-centered mission create opportunities to make a lasting impact. As Bursar, you'll lead a critical function that supports student success, improve processes that enhance the student experience, and contribute to an institution dedicated to empowering neurodivergent learners to reach their full potential.

TITLE: Bursar

DEPARTMENT: Accounting Services – Student Accounts

WORK TYPE: Full-Time | Staff

LOCATION: Beacon College, Leesburg, Florida

DIVISION: Finance

JOB SUMMARY:

Beacon College seeks an experienced, service-minded Bursar to lead our Student Accounts office. The Bursar oversees the full student receivable cycle, including billing, payments, financial aid posting, third-party and vocational rehabilitation (VR) sponsors, refunds and collections, while guiding a dedicated team and helping families with patience and clarity.

This role also carries an important charge: to modernize how our office works. Many Student Accounts processes in Jenzabar One (J1) are still manual. We are looking for a steady, thoughtful leader who can keep daily operations running smoothly during our busiest seasons while building more efficient, automated processes for the future.

ESSENTIAL DUTIES AND responsibilities:

• Leadership: Lead, train and support the Student Accounts team. Plan coverage for peak periods and keep staff cross-trained on key tasks.
• Policies and procedures: Develop, update and maintain Student Accounts policies and written procedures in line with federal, state and College requirements.
• Billing: Direct all student billing, ensure accuracy of charges, discounts and adjustments, and set up the annual tuition and fee schedule in J1 after board approval.
• Statements, holds and collections: Publish student statements, manage registration and financial holds, run the monthly aging report and collections cycle, and clear students for check-in each term.
• Payments and reconciliation: Oversee daily processing and posting of credit card, check and electronic payments; review bank activity; and approve all Student Accounts transactions.
• Payment plans: Manage Nelnet payment plans and other payment arrangements, including adjustments after add/drop and aid disbursements.
• Financial aid and refunds: Post financial aid disbursements promptly, approve credit-balance refunds with Accounts Payable, and calculate account adjustments for withdrawn students (including Return of Title IV) with Financial Aid.
• Third-party and VR sponsors: Oversee billing and collections for third-party sponsors, including Florida Prepaid and Florida tuition grant programs, and for VR agencies across many states.
• Year-end and compliance: Prepare and distribute 1098-T forms, support the annual audit, and keep student accounts compliant with federal and state regulations.
• Service: Serve as the point of escalation for student and family questions, and make sure every call and email receives a timely, caring response.
• Process improvement: Map current workflows and lead the automation of manual processes in J1, such as recurring charges and discounts, payment uploads, sponsor invoicing, holds and statement runs, working with IT, the J1 team and Jenzabar consultants.
• Perform other related duties as assigned.

REQUIRED QUALIFICATIONS:

Education: Bachelor’s degree in accounting, finance, business or a related field, or equivalent experience.

Experience: 3+ years of related experience managing student accounts or accounts receivable, including supervisory or leadership experience.

PREFERRED QUALIFICATIONS:

• Experience working in a higher education environment.
• Experience with a higher education ERP system such as Jenzabar, Banner, Colleague or similar platforms.
• Experience with Jenzabar One, Nelnet payment plans and third-party or VR sponsor billing.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent communication, interpersonal, decision-making, and conflict-resolution skills.
• Demonstrated success improving, streamlining, or automating business processes.
• Working knowledge of Title IV regulations, Return of Title IV (R2T4) requirements, Form 1098-T reporting, and collection practices.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Knowledge of financial aid processes and their impact on student accounts.
• Strong customer service orientation with the ability to work effectively and collaboratively with students, families, faculty, staff, and external partners.
• Ability to explain complex financial information clearly and compassionately to students and families.
• Strong organizational skills with the ability to manage multiple priorities in a high-volume environment.
• Commitment to accuracy, attention to detail, and continuous process improvement.
• Knowledge of process improvement methodologies, system optimization, and workflow automation.
• Demonstrated ability to lead by example, solve problems proactively, and foster a collaborative team environment.

ENVIRONMENT:

This role operates in a professional office environment with regular interaction across campus and digital platforms. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Information

This description is intended to outline the general scope of responsibilities and is not an exhaustive list of duties. Beacon College is an Equal Opportunity Employer committed to fostering a diverse and inclusive community.

Beacon College offers full-time employees the following benefits:

• Vacation Time
• Sick Time
• Paid Holidays
• Professional Development/Tuition Assistance
• Educational Salary Incentives
• Medical
• Vision
• 403(b)
• Dependent Care Flexible Spending Account
• Employee Assistance Program (EAP)
• Life and AD&D Insurance
• Short-Term Disability Insurance (STD)
• Long-Term Disability Insurance (LTD)
• Voluntary Life and AD&D Insurance
• Voluntary AFLAC

Beyond the meaningful work, we are committed to supporting our team members with a comprehensive benefits package designed for your health, future, and well-being. Check our benefits guide to learn more!

Want to learn more about Beacon? Explore our interactive campus map to get a better feel for what it means to be at Beacon. Browse 360° photos and videos that help you discover Beacon’s bright and welcoming campus from home!

Interim Executive Director of Human Resources

BeaconWORKS+ Student Employment Specialist