Burlington AP/AR Specialist

Hoffman Auto Group; Burlington (VT); On-site; USD 29,000 - 37,000; Full time

Job summary

Hoffman Auto Group in Burlington, VT is seeking a detail‑oriented Accounts Payable/Accounts Receivable Clerk. The role maintains the AP/AR schedule and filing system, posts invoices daily, reconciles statements, and handles vendor payments and 1099 reporting.

The position emphasizes accuracy, timely processing, and adherence to company policies. It is a full‑time on-site role based in Burlington, with competitive hourly compensation.

Qualifications

• Basic AP/AR, bookkeeping and Excel knowledge.
• Must be flexible, highly organized, possess excellent interpersonal and communication skills.
• Regular on-time attendance is an essential function of this position to meet deadlines.

Responsibilities

• Set up new Vendor accounts ensuring that a W-9 is obtained. Maintain W-9 file and update yearly.
• Ensure that Vendor Invoices are matched with contracts, purchase orders or corporate signatures.
• Post payable invoices daily.
• Prepare monthly AR statements.
• Receive vendor payments for all AR customers
• Reconcile vendor statements monthly
• Issue and prepare checks, obtain signatures and prepare for mailing.
• File invoices, statements and checks
• Review 1099 Vendor reports quarterly for missing information.
• Assist in preparation of year end 1099 reports.
• Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy.
• Other miscellaneous duties and responsibilities as assigned.

Skills

AP/AR bookkeeping

Excel

Interpersonal communication

Job description

Job Details

Job Location: Burlington, VT 05401

Salary Range: $21.00 - $27.00 Hourly

Role Purpose

This role is responsible for maintaining the accounts payable/accounts receivable schedule and filing system.

Leadership

This role has no official leadership responsibility, primarily leading by example.

Core Accountabilities

1. Set up new Vendor accounts ensuring that a W-9 is obtained. Maintain W-9 file and update yearly.


2. Ensure that Vendor Invoices are matched with contracts, purchase orders or corporate signatures.


3. Post payable invoices daily.


4. Prepare monthly AR statements.


5. Receive vendor payments for all AR customers


6. Reconcile vendor statements monthly


7. Issue and prepare checks, obtain signatures and prepare for mailing.


8. File invoices, statements and checks


9. Review 1099 Vendor reports quarterly for missing information.


10. Assist in preparation of year end 1099 reports.


11. Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy.


12. Other miscellaneous duties and responsibilities as assigned.

QualificationsCompetencies and Qualifications

1. Basic AP/AR, bookkeeping and Excel knowledge.


2. Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.


3. Regular on-time attendance is an essential function of this position to meet deadlines.