Accounts Payable Clerk

S27a; St. Johnsbury (VT); On-site; USD 42,000 - 54,000; Full time

Job summary

RuralEdge seeks an Accounts Payable Clerk to ensure accurate, timely processing of invoices and statements. You will verify, reconcile, and record transactions while supporting the organization’s financial operations in Vermont.

Responsibilities include mortgage/loan payments, credit card activity, AP aging, check issuance, and year-end 1099s. The role requires confidentiality, attention to detail, and ability to travel for training as needed.

Qualifications

• Associates or four-year degree in bookkeeping/accounting preferred or relevant comparative experience.
• Understanding of basic principles of finance, accounting and bookkeeping.
• Ability to learn quickly and independently is essential.
• Excellent communication and interpersonal skills.
• Excellent computer/word processing/spreadsheet skills, including MS Word and Excel.
• Must function well in a small office and be cooperative with and supportive of co-workers; position requires professional conduct at all times.
• Ability to multi-task.
• Must be able to handle highly sensitive, confidential information.
• Able to travel outside Vermont for training opportunities.

Responsibilities

• Manual entry of vendor invoices to the appropriate project from mail or email.
• Ensure invoices are approved by the appropriate department head before entry.
• Administer monthly processing and payment of mortgage and loan payments.
• Enter Corporate credit card activity and administer credit card program.
• Monitor monthly recurring time and billing charges for accuracy.
• Utilize various software to maintain and generate reports from the financial system.
• Run monthly AP aging reports and prepare checks for Controller and Finance Director approval.
• Handle issues related to Accounts Payable.
• Research payment status on invoices pending.
• Prepare checks monthly to vendors and mail remittance attachments.
• Monthly review and reconciliation of vendor statements to AP subledger.
• File all paid invoices.
• Prepare year end 1099s.
• Assist with annual financial audits for AP processes.
• Ensure compliance with internal controls and procedures.
• Process all incoming mail for the organization.

Skills

Communication skills

MS Word & Excel

Multi-tasking

Independence in learning

Discrete/confidential handling

Travel willingness

Education

Associate or Bachelors in bookkeeping/accounting

Finance principles knowledge

Tools

MS Word

Excel

Job description

The Accounts Payable Clerk will ensure that all bills are recorded in an accurate, efficient and timely manner. This position will provide administrative and clerical support by processing, verifying, and reconciling invoices and statements, monitoring expenses, and keeping a record of all transactions.

Essential Duties and Responsibilities

• Manual entry of all vendor invoices to the appropriate project, from mail or via email.

• Ensure all invoices are approved by the appropriate department head before entry.

• Administer monthly processing and payment of mortgage and loan payments.

• Entry of Corporate credit card activity and administration of credit card program.

• Monitor monthly recurring time and billing charges for accuracy.

• Utilize various computer applications and software packages and maintain and generate reports from the financial system.

• Run monthly AP Aging Reports and prepare list of checks to be issued for approval by Controller and Finance Director.

• Handle any issues that come up in regard to Accounts Payable.

• Research any request for payment status on invoices still pending.

• Prepare checks monthly to Vendors, or when needed each day/week and mail checks with necessary remittance attachments.

• Monthly review and reconciliation of vendor statements to the Accounts Payable subledger.

• File all paid invoices.

• Prepare year end 1099s.

• Assist with annual financial audits for all Accounts Payable processes as needed.

• Ensure compliance with internal controls, policies and procedures.

• Process all incoming mail for the organization.

General Duties

• Interact with staff and third-party vendors in a professional, respectful, courteous manner.

• Maintain confidentiality.

• Comply with all company directives on personnel, accounting, purchasing and maintenance.

• Participate in assigned activities in support of RuralEdge mission and goals.

• Comply with all RuralEdge policies and procedures.

This information is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required for the job.

The qualifying candidate must be willing to work in all environments. The duties and responsibilities in the job description may be subject to change at any time, due to reasonable accommodation or other reasons. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

Qualifications

• Associates or four-year degree in bookkeeping/accounting preferred or relevant comparative experience

• Understanding of basic principles of finance, accounting and bookkeeping.

• Ability to learn quickly and independently is essential.

• Excellent communication and interpersonal skills.

• Excellent computer/word processing/spreadsheet skills, including MS Word and Excel.

• Must function well in a small office and be cooperative with and supportive of co-workers; position requires professional conduct at all times.

• Ability to multi-task.

• Must be able to handle highly sensitive, confidential information.

• Able to travel outside Vermont for training opportunities.