Building Secretary - Vince Meyer Learning Center

Vince Meyer Learning Center; Waukee (IA); On-site; USD 25,000 - 35,000; Full time

Job summary

Vince Meyer Learning Center in Waukee, IA is seeking a Building Secretary to manage daily office operations, attendance, registrations and communications with parents, staff and students. This role requires a high school diploma or equivalent and familiarity with school software; confidentiality and professional interaction are essential.

The position features a 210-day contract with immediate starting date and benefits.

Qualifications

• High school diploma or equivalent required.
• Experience with school-related software or willingness to learn.
• Strong computer skills and ability to learn multiple systems.
• Ability to maintain confidentiality and communicate professionally.

Responsibilities

• Enter absences and vacancies; monitor positions and arrange coverage with District HR.
• Greet substitutes and assist with sign-in, badges, keys, and directions.
• Process purchase orders; maintain documentation and research open orders.
• Prepare deposits for checks and cash collected.
• Sort and distribute mail and supplies.
• Monitor Visitor Management System and provide customer service.
• Assist with student registration and payments.
• Place orders for staff supplies and reconcile purchasing cards.
• Review time clock records and assist staff with punches.
• Assist Nurse as needed; perform other duties as assigned.

Skills

Communication

Confidentiality

Tech literacy

Customer service

Professional demeanor

Education

High school diploma

Associate/Bachelor's degree

Tools

Powerschool

Google platforms

Frontline

iVisions

InfoSnap

Job description

Building Secretary - Vince Meyer Learning Center

Starting Date: Immediately

Job Description

Terms of Employment:

• 210 day contract

Position Criteria:

• High school diploma or equivalent and/or specialized training or similar work experience, required
• 2 or 4 year degree or equivalent work experience in a similar field, preferred
• Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, Google platforms, Frontline, iVisions and InfoSnap
• Knowledge and/or experience in use of computers and various technological applications
• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
• Friendly and professional to all students, parents, visitors and staff

Performance Criteria:

• Absence Management System: enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.
• Substitute Assistance: greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans.
• Manage purchase orders for building. Create and process purchases orders, maintain documentation, research open purchase orders if beyond timeframe.
• Prepare deposits for all checks & cash collected within the building.
• Mail: sort & distribute all mail and ordered supplies.
• Visitor Check-In: monitor Visitor Management System and provide customer service (see line 11)
• Registration/Payment: Monitoring & helping parents with student registration & payments
• Placing orders for staff supplies
• Customer Service: address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in-person contact throughout the school day. High volume at beginning & end of each day.
• Purchasing Cards: Reconcile statements for high school staff (19 purchasing cards).
• Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues.
• Assist Nurse as needed
• Other duties as assigned

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additonal cost)
• Generous leave package including peronal leave, sick leave, family sick leave, and bereavement leave

Waukee Community School District Vince Meyer Learning Center - Waukee, Iowa Open in Google Maps

Job Details

Job ID: 5988159
Application Deadline: Nov 19, 2026 4:00 PM (Central Standard Time)
Posted: Nov 10, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Terms of Employment:

• 210 day contract

Position Criteria:

• High school diploma or equivalent and/or specialized training or similar work experience, required
• 2 or 4 year degree or equivalent work experience in a similar field, preferred
• Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, Google platforms, Frontline, iVisions and InfoSnap
• Knowledge and/or experience in use of computers and various technological applications
• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
• Friendly and professional to all students, parents, visitors and staff

Performance Criteria:

• Absence Management System: enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.
• Substitute Assistance: greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans.
• Manage purchase orders for building. Create and process purchases orders, maintain documentation, research open purchase orders if beyond timeframe.
• Prepare deposits for all checks & cash collected within the building.
• Mail: sort & distribute all mail and ordered supplies.
• Visitor Check-In: monitor Visitor Management System and provide customer service (see line 11)
• Registration/Payment: Monitoring & helping parents with student registration & payments
• Placing orders for staff supplies
• Customer Service: address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in-person contact throughout the school day. High volume at beginning & end of each day.
• Purchasing Cards: Reconcile statements for high school staff (19 purchasing cards).
• Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues.
• Assist Nurse as needed
• Other duties as assigned

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additonal cost)
• Generous leave package including peronal leave, sick leave, family sick leave, and bereavement leave

Position Type: Full-Time
Salary: $21.82 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Secretary

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Mark Davis
• 560 SE University Avenue
• Waukee, Iowa 50263
• Phone: [phone]
• Email: [e-mail]