Building Secretary Substitute

DuPage ROE; Wheaton (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking substitute secretaries to support school operations. In this role, you will be the face of the district, assisting with daily communications and ensuring a welcoming environment for staff and visitors. Your problem-solving skills and ability to manage office tasks will be crucial in maintaining smooth operations in the absence of the permanent secretary. Join a team dedicated to fostering a supportive and engaging educational atmosphere, where your contributions will make a significant impact on the community.

Qualifications

• High school diploma or equivalent required.
• Experience in school or administrative office preferred.

Responsibilities

• Assist the principal with daily communications and problem solving.
• Maintain office processes and ensure smooth operations.

Skills

Communication Skills

Office Software Proficiency

Problem Solving

Typing Speed (50 WPM)

Education

High School Diploma

Tools

MS Word

MS Excel

Apple Computers

Job description

Job Title: Substitute Secretary

Community Consolidated District 89 is seeking substitute secretaries for our building offices across district schools.

Job Summary

As a substitute secretary, you will assist the principal with daily communications, problem solving, and acting as the initial contact for staff and visitors, representing the district with courtesy, respect, and enthusiasm.

Essential Duties and Responsibilities

1. Makes simple daily decisions supporting the district's mission, vision, and goals, and collaborates with colleagues, staff, parents, and students.
2. Receives staff and visitors, adhering to district policies and procedures.
3. Maintains office processes, including responding to calls, monitoring the front door, copying materials, and distributing notices and agendas.
4. Ensures the office functions smoothly in the absence of the permanent secretary, with clear notes for their return.
5. Performs additional duties as assigned by the building administration.

Supervisory Responsibilities

This role has no supervisory responsibilities but may include delegating tasks to other office staff as directed by the principal.

Qualifications

• High school diploma or equivalent required.
• Experience in a school or administrative office preferred.
• Experience in a fast-paced office environment preferred.
• Strong communication skills, courteous and enthusiastic greeting of visitors.
• Proficiency with electronic office software (MS Word, MS Excel) and familiarity with Apple computers.

Skills and Physical Demands

• Ability to read, interpret, and produce written and verbal information; professional correspondence skills.
• Effective oral communication with the public and staff.
• Ability to follow written, oral, or diagrammed instructions and solve problems involving multiple variables.
• Typing speed of at least 50 words per minute.
• Regularly required to talk, hear, stand, walk, operate a computer, sit, and reach with hands and arms.
• Occasionally lift/move up to 20 pounds.
• Visual abilities include close, distance, peripheral vision, and focus adjustment; extended computer monitor use required.

Work Environment

• Moderate noise level typical of indoor office settings.
• Work conducted primarily indoors at one school district location.

Additional Information

Applicants should submit all materials electronically via the district's online application system at www.ccsd89.org. Community Consolidated District 89 is an Equal Opportunity Employer committed to diversity and inclusion. For assistance with applications, contact the superintendent’s office.