Secretary, Special Education

Niles Township High School District 219; Skokie (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading educational institution is seeking a Secretary for Special Education. This role involves managing communications, maintaining records, and coordinating services for students with special needs. The ideal candidate will possess strong organizational skills, attention to detail, and effective communication abilities. The position supports the Special Education department and requires a commitment to confidentiality and professionalism.

Qualifications

• Manage communications and maintain records.
• Coordinate services for students with special needs.

Responsibilities

• Coordinate IEP meetings and manage workflow of confidential documents.
• Respond to inquiries regarding special education.

Skills

Organizational skills

Effective communication

Attention to detail

Confidentiality

Problem-solving

Education

Relevant education in a related field

Tools

Office software

Job description

Position: Secretary, Special Education

Reports To: Director and Assistant Directors of Special Education

Position Objective: The Secretary, Special Education, provides support to the department by managing communications, maintaining records, scheduling meetings, and coordinating services for students with special needs. The role requires organizational skills, attention to detail, confidentiality, and effective communication with parents, staff, and external agencies.

Minimum Qualifications: Relevant education in a related field.

Required Skills:

• Operate standard office equipment
• Maintain accurate records
• Use pertinent software applications
• Effective written and verbal communication
• Address inquiries from students and families professionally
• Adapt to changing priorities
• Perform basic math calculations
• Follow prescribed document formats
• Present information effectively
• Handle sensitive information discreetly
• Prioritize tasks in a dynamic environment
• Understand complex instructions
• Proficient in computer and internet use
• Familiar with office software and policies
• Schedule activities and gather data
• Collaborate effectively with diverse individuals
• Identify problems and develop solutions
• Understand special education laws and policies
• Establish effective relationships with stakeholders

Essential Functions:

• Coordinate IEP meetings and ensure proper notification
• Manage projects and program components
• Maintain complex manual and electronic records
• Manage workflow of confidential legal documents
• Maintain student records and documentation accuracy
• Assist with department reports and substitute planning
• Respond professionally to inquiries regarding special education
• Prepare documentation and reports
• Process various documents for dissemination
• Ensure technology is operational in collaboration with IT
• Escort parents and team members to conference rooms
• Perform other duties to ensure department efficiency

Responsibilities: Work under supervision, guide others, and utilize resources to provide effective services.

Working Environment: Involves physical activities like lifting, carrying, and fine motor tasks, with a balanced mix of sitting, walking, and standing in a clean environment.

Required Testing: Job Fit, Grammar, and Technology tests.

Terms of Employment: 186-day work calendar, salary grade S3.

Application: Apply online at www.niles219.org

Note: This description complies with ADA and is not exhaustive. Additional duties may be assigned. Niles District 219 is an equal-opportunity employer committed to diversity and active recruitment of minorities.