MS/HS Secretary & Office Manager

Alden Hebron; Town of Hebron (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated MS/HS Secretary & Office Manager to ensure the smooth operation of the school office. This role involves welcoming visitors, managing communications, and supporting the Principal with various administrative tasks. Ideal candidates will be detail-oriented with strong communication skills and a solid understanding of office equipment. Join a supportive educational environment where your contributions will help foster a positive learning atmosphere for students and staff alike. If you're passionate about education and organization, this opportunity is perfect for you.

Qualifications

• Must possess a high school diploma or higher.
• Knowledge of accounts receivable/payable and payroll is required.

Responsibilities

• Greet visitors and maintain a systematic filing system.
• Assist the Principal with correspondence and reports.
• Maintain student attendance records and process requisitions.

Skills

Communication Skills

Multi-tasking

Attention to Detail

Knowledge of Office Equipment

Accounts Receivable/Payable

Education

High School Diploma

Higher Education

Tools

Computers

Copiers

Fax Machines

Job description

Applications will be accepted beginning
Wednesday, March 5, 2025 12:00 AM
(Central Standard Time)

MS/HS Secretary & Office Manager

ALDEN-HEBRON S.D. #19

Hebron, IL 60034

“Strive for Excellence”

TITLE: MS/HS Secretary & Office Manager

QUALIFICATIONS:

1. High school diploma or higher
2. Knowledge of accounts receivable/payable and payroll
3. Ability to concentrate, think, read, and multi-task
4. Ability to communicate, both verbally and in writing, and interact effectively with all aspects of the school community.
5. Knowledge of office equipment (computers, copiers, fax machines, and related items)
6. Successfully completes required criminal history check, physical, drug screen, and proof of US citizenship or legal resident alien status.

JOB GOAL: The goal of the building secretary is to provide the necessary support to assist the building administrator(s) in the smooth, prompt, and efficient operation of the school office.

PERFORMANCE RESPONSIBILITIES:

• Welcomes and greets visitors to the school building.
• Answers phone, arranges appointments with the Principal, and screens visitors.
• Maintains a complete and systematic filing system.
• Sorts and distributes incoming and outgoing mail.
• Maintains office and workroom supplies.
• Assists the Principal in typing correspondence, reports, memos, daily bulletins, purchase orders, etc. as instructed.
• Assists the Principal in typing, revising, copying, and distributing the student and teacher handbooks.
• Maintains the building's computer files for all students receiving free and reduced meals.
• Compiles and prepares reports of the number of students receiving free and reduced meals and forwards to the superintendent's office as needed.
• Updates student information in the student database as needed.
• Maintains student attendance records using the student database.
• Completes monthly attendance reports.
• Processes requisitions from staff members in accordance with procedures established by the Superintendent's office.
• Collects and deposits monies as often as necessary, maintains accurate records of all daily cash flow transitions, and sends copies of deposit receipts to the bookkeeper.
• Maintains building activity account and provides monthly reports to the bookkeeper.
• Assists with nurse's duties if the nurse is absent.
• Assists the teachers with the year-end check-out process, including address updates, needed maintenance, and collection of keys, inventories, grade books, etc.
• Enrolls new students in the district and completes necessary paperwork.
• Coordinates substitute and completes monthly substitute log.
• Maintains confidentiality of all school-related matters.
• Performs all other duties as dictated by law and/or assigned by a supervisor/administrator.

TERMS OF EMPLOYMENT: Salary and work year is to be established by the Board of Education.

EVALUATION: The performance of this job will be completed by the building principal(s) on an annual basis.