Building Secretary PC #21028

Silver Creek School Corporation; Speed (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Silver Creek School Corporation is seeking a Building Secretary at Silver Creek Primary School to serve as the front office contact, manage communications, and maintain student records. The role requires strong organizational and interpersonal skills and attention to confidentiality as part of a busy school environment.

The position is full-time with duties including scheduling, correspondence, and support for administrators and events.

Qualifications

• High school diploma or equivalent and post-secondary training or work experience.
• Strong organizational and leadership skills.
• Excellent communication skills, both oral and written.

Responsibilities

• Serve as the first point of contact for students, parents, staff and visitors in a welcoming, professional office environment.
• Manage the front office: answer phones, respond to emails, direct inquiries as needed.
• Maintain accurate student records including enrollment, attendance and demographics.
• Process student registrations, withdrawals and transfers per district procedures.
• Prepare and distribute correspondence, reports and school communications.
• Schedule appointments and maintain calendars for administrators and school events.
• Assist with coordination of school activities, meetings and events.
• Handle confidential information in compliance with privacy laws and district policies.

Skills

Organizational skills

Leadership skills

Communication skills

Education

High school diploma or equivalent

Post-secondary training or work experience

Job description

Notice of Vacancy

Date: August 17, 2026 Deadline to Apply: August 31, 2026

Position: Building Secretary PC# 21028

Location: Silver Creek Primary School

Status: Full-Time

Beginning Date: September 21, 2026

Required Qualifications

The following are the qualifications and minimum requirements necessary for a person to perform this job.

• High school diploma or equivalent and post-secondary training or work experience
• Strong organizational and leadership skills
• Excellent communication skills, both oral and written

Employee Requirements

• Maintain regular and prompt attendance.
• Maintain appropriate appearance.
• Promote good public relations for the School Corporation and community.
• Contribute to the corporation's goals with integrity, completing all tasks honestly and ethically to build trust and reliability.
• Ensure the chain of command is followed when Board policies are communicated to colleagues and supervisors.
• Foster a positive work environment by encouraging others, cooperating effectively, and collaborating to solve problems.
• Consistently build strong working relationships with all stakeholders.
• Adapt well to challenges, show resilience, and demonstrate a strong willingness to learn and grow in the role by being open to feedback.
• Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace and follow all Board policies throughout employment in the Corporation.

Essential Duties and Responsibilities

The following functions have been determined by Silver Creek School Corporation to be essential to the successful performance of this position.

• Serve as the first point of contact for students, parents, staff, and visitors, providing a welcoming and professional office environment.
• Manage the front office, including answering phones, responding to emails, and directing inquiries appropriately.
• Maintain accurate student records, including enrollment, attendance, and demographic information.
• Process student registrations, withdrawals, and transfers in accordance with district procedures.
• Prepare and distribute correspondence, reports, newsletters, and school communications.
• Schedule appointments and maintain calendars for administrators and school events.
• Assist with coordination of school activities, meetings, and events.
• Handle confidential information with discretion and in compliance with privacy laws and district policies.
• Manage office supplies and place orders as needed.
• Process incoming and outgoing mail and deliveries.
• Assist with substitute teacher coordination and staff attendance tracking.
• Support building administration with clerical duties, reports, and data entry.
• Provide support during emergencies by following school safety protocols and procedures.
• Adhere to and support board policy, school guidelines, administrative rules and directives.
• Respond to correspondence from both staff, students, and parents in a timely manner
• Perform other duties and responsibilities as needed or as directed by the School Building Principals or Superintendent.

Pay Scale

LEVEL (not reflective of years of service) Building Secretary / Treasurer