Building Project Coordinator

WhiteCap Search; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

WhiteCap Search is seeking a Building Project Coordinator to oversee facility operations, supervise staff, and coordinate repairs and services. The role emphasizes leading teams, maintaining records, and ensuring regulatory compliance across building systems.

The ideal candidate will have strong organizational and communication skills, with experience in residential or shelter facilities and a background in maintaining safety standards and preventive maintenance programs.

Qualifications

• High School Diploma and three years of related facilities/building operations experience, including at least one year of supervisory experience; or an equivalent combination of related experience, education, or specialized training.
• Basic computer skills and the ability to maintain accurate electronic records.
• Strong organizational, communication, and problem-solving skills.
• Experience coordinating facilities operations in a residential, shelter, or other facility environment is preferred.

Responsibilities

• Supervise, train, and coordinate facilities staff and daily facilities activities.
• Develop, implement, and monitor preventative facilities schedules.
• Coordinate work orders and ensure facilities requests are addressed appropriately and timely.
• Monitor facility conditions and coordinate repairs and services with internal staff and outside contractors as needed.
• Track property conditions, work orders, inventory, purchases, and related information through a computerized facilities system.
• Monitor required fire safety, OSHA, and other building system requirements.
• Ensure required regulatory inspections are scheduled, completed on time, and properly documented.
• Maintain appropriate records and documentation related to facilities operations and compliance.
• Assist with capital planning and preparation of the capital budget.
• Provide support and coordination during facility emergencies, including emergency calls outside regular business hours.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Problem-solving

Supervisory experience

Facilities coordination

Education

High School Diploma or equivalent

Job description

The Building Project Coordinator provides overall oversight of facility operations. This position coordinates facilities staff and activities, monitors work orders and preventative facilities needs, tracks regulatory requirements, and helps ensure that building systems and safety requirements are properly maintained.

The ideal candidate is an experienced facilities professional who is comfortable leading staff, coordinating repairs and services, managing priorities, maintaining records, and ensuring compliance, rather than spending the majority of their time performing routine physical work.

Key Responsibilities

• Supervise, train, and coordinate facilities staff and daily facilities activities.
• Develop, implement, and monitor preventative facilities schedules.
• Coordinate work orders and ensure facilities requests are addressed appropriately and timely.
• Monitor facility conditions and coordinate repairs and services with internal staff and outside contractors as needed.
• Track property conditions, work orders, inventory, purchases, and related information through a computerized facilities system.
• Monitor required fire safety, OSHA, and other building system requirements.
• Ensure required regulatory inspections are scheduled, completed on time, and properly documented.
• Maintain appropriate records and documentation related to facilities operations and compliance.
• Assist with capital planning and preparation of the capital budget.
• Provide support and coordination during facility emergencies, including emergency calls outside regular business hours.
• Perform other related duties as assigned.

• High School Diploma and three years of related facilities/building operations experience, including at least one year of supervisory experience; or an equivalent combination of related experience, education, or specialized training.
• Basic computer skills and the ability to maintain accurate electronic records.
• Strong organizational, communication, and problem-solving skills.
• Experience coordinating facilities operations in a residential, shelter, or other facility environment is preferred.

Required Certifications

Candidates with the following certifications are preferred:

• S-12: City Wide Sprinkler Systems / S-11 Residential Sprinkler Systems
• S-13: City Wide Standpipe Systems
• S-95: Supervision of Fire Alarm Systems and Other Related Systems
• P-98: Fuel-Oil Piping and Storage Systems
• F-80: Coordinator of Fire Safety and Alarm Systems in Homeless Shelters

Certification flexibility: Candidates who currently hold the three primary certifications and are willing to obtain the remaining certifications may be considered. We are also open to reviewing strong facilities leadership candidates who do not currently hold all of the required certifications but are willing and able to work toward obtaining them.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.