Building Operations Specialist

*US AMR-Jones Lang LaSalle Americas, Inc.; West Greenwich (RI); On-site; USD 62,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in West Greenwich, RI is seeking a Building Operations Specialist to support day-to-day GMP-regulated biopharma/life science facility operations. You will coordinate work orders, manage vendors, maintain CMMS asset data, and develop preventive maintenance plans to ensure equipment reliability and regulatory readiness.

The role requires 1–3 years in facilities coordination, strong organization, and the ability to work with cross-functional teams.

Qualifications

• High School Diploma or GED.
• 1–3 years of experience in facilities coordination or property management.
• Proficient in Microsoft Office; experience with CMMS software (Maximo or SAP).
• Strong organizational and communication skills, with close attention to detail for accurate data entry.

Responsibilities

• Coordinate and track work orders through the CMMS, ensuring timely completion by vendors and engineering staff, with attention to GMP-classified systems.
• Serve as primary point of contact for occupants and vendors regarding service requests and controlled-area access, and coordinate hard services vendors (roads and grounds, roofing, painting, plumbing), obtaining quotes, scheduling work, and verifying completion.
• Assist in development of vendor JHA/PWP EHS documentation, ensuring work activities are properly scoped and reviewed prior to vendor site access.
• Assist System Owner within the CMMS, maintaining the asset listings (specs, locations, lifecycle data) for GMP and non-GMP equipment.
• Develop and update preventive maintenance job plans for building systems and hard services assets, aligned with manufacturer guidance and regulatory standards (FDA, EMA, cGMP).
• Audit asset data periodically, support capital planning with condition/age data, and generate reports on PM compliance and vendor performance.
• Support quality records management and audit readiness activities, including maintaining documentation for GMP inspections and assisting with retrieval of records during audits.
• Support site audit readiness by performing site housekeeping assessments, documenting findings, and coordinating corrective actions with facilities and engineering staff.

Skills

Facilities coordination

CMMS software

GMP knowledge

Communication skills

Education

High School Diploma

Tools

Maximo

SAP

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Building Operations Specialist - JLL

What this job involves

The Building Operations Specialist supports day-to-day operations at a GMP-regulated biopharma/life science facility, coordinating work orders, vendors, and compliance documentation. The role also assists the System Owner function within the facility's CMMS, supporting asset data management and job plan development to help ensure equipment reliability and capital planning, and supports quality records and audit readiness activities. A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.

What your day-to-day will look like

• Coordinate and track work orders through the CMMS, ensuring timely completion by vendors and engineering staff, with attention to GMP-classified systems
• Serve as primary point of contact for occupants and vendors regarding service requests and controlled-area access, and coordinate hard services vendors (roads and grounds, roofing, painting, plumbing), obtaining quotes, scheduling work, and verifying completion
• Assist in development of vendor JHA/PWP EHS documentation, ensuring work activities are properly scoped and reviewed prior to vendor site access
• Assist System Owner within the CMMS, maintaining the asset listings (specs, locations, lifecycle data) for GMP and non-GMP equipment
• Develop and update preventive maintenance job plans for building systems and hard services assets, aligned with manufacturer guidance and regulatory standards (FDA, EMA, cGMP)
• Audit asset data periodically, support capital planning with condition/age data, and generate reports on PM compliance and vendor performance
• Support quality records management and audit readiness activities, including maintaining documentation for GMP inspections and assisting with retrieval of records during audits
• Support site audit readiness by performing site housekeeping assessments, documenting findings, and coordinating corrective actions with facilities and engineering staff

Required Qualifications

• High School Diploma or GED
• 1–3 years of experience in facilities coordination or property management
• Proficient in Microsoft Office; experience with CMMS software (such as Maximo or SAP)
• Strong organizational and communication skills, with close attention to detail for accurate data entry
• Willingness and ability to complete gowning, safety, and GMP training to access controlled areas

Preferred Qualifications

• Associate or bachelor's degree (equivalent work experience also considered)
• Experience in GMP or life sciences environments
• Experience with asset management or job planning

Working Conditions

On-site role requiring occasional early morning, evening, or weekend coverage during emergencies or exterior work. May involve cleanroom/manufacturing area entry requiring gowning and safety training.

Location: Onsite - West Greenwich, RI

Work Shift: Monday to Friday | 7am to 3:30pm

Culture and Values

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

Equal Opportunity Employer

JLL is an Equal Opportunity Employer committed to diversity and inclusion. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Compensation

Expected compensation for this position: 62,000.00 – 72,000.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Boston, MA, West Greenwich, RI

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Legal Notices and Policies

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordination, we will consider for employment qualified applicants with arrest and conviction records. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.