Building Maintenance Coordinator

City of Redlands, CA; Redlands (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

The City of Redlands, CA is seeking an organized Facilities Maintenance Coordinator to plan, coordinate, and oversee the maintenance, repair, and operation of City buildings. You will manage preventive and corrective work, supervise maintenance staff and outside contractors, and ensure compliance with safety and regulatory standards.

Responsibilities include inspecting facilities, developing work plans and budgets, tracking work orders in CMMS, coordinating material procurement, and supporting

Qualifications

• Four years of skilled experience in building maintenance.
• Experience providing leadership or coordination of others is desirable.
• Possession of a valid California driver's license at time of appointment.

Responsibilities

• Plan, coordinate, and monitor preventive and corrective maintenance for City buildings and facilities to ensure safe, efficient operations.
• Coordinate, assign, and monitor work of maintenance staff and outside contractors.
• Conduct facility inspections to identify maintenance needs and set repair priorities and schedules.
• Serve as primary point of contact for maintenance requests and coordinate timely resolutions.
• Review and track work orders using a CMMS or similar system.

Skills

Leadership

Coordination

Planning

Communication

Safety awareness

Education

High school diploma or equivalent

Tools

CMMS

Job description

Only the first 150 applications will be accepted.

Are you organized, proactive, and skilled at keeping facilities running smoothly? Join our team to coordinate maintenance, oversee repairs, and help ensure a safe, efficient, and well-maintained building environment.

Under general direction, plans, coordinates, and oversees the maintenance, repair, and operational readiness of City buildings and facilities. Organizes, schedules, and monitors preventive and corrective maintenance activities; coordinates the work of building maintenance staff and outside contractors; conducts facility inspections to ensure quality, safety, and regulatory compliance; and assists in developing maintenance priorities, work plans, and resource allocation. Exercises technical guidance and functional coordination to maintenance personnel but with lead duties and oversight.

Examples of duties may include, but are not limited to, the following:

• Plans, coordinates, prioritizes, and monitors preventive and corrective maintenance activities for City buildings and facilities to ensure safe, efficient, and reliable operations.
• Coordinates, assigns, and monitors the work of building maintenance staff, outside contractors, and service providers to ensure work is completed in accordance with established standards, schedules, and contract requirements.
• Conducts inspections of City facilities to identify maintenance needs, assess building conditions, and develop repair priorities and maintenance schedules.
• Serves as the primary point of contact for facility maintenance requests, evaluates service needs, and coordinates timely resolution of maintenance issues.
• Reviews, schedules, and tracks work orders using a computerized maintenance management system (CMMS) or other work management tools.
• Develops scopes of work, obtains cost estimates, coordinates procurement of materials and services, and monitors project expenditures within approved budgets.
• Inspects completed work performed by City staff and contractors to verify quality, code compliance, safety requirements, and adherence to contract specifications.
• Coordinates maintenance, repair, and replacement of building systems, including plumbing, electrical, HVAC, carpentry, roofing, painting, flooring, glazing, doors, windows, locks, and related building components.
• Coordinates preventive maintenance programs for building mechanical, electrical, and structural systems to maximize equipment reliability and facility life.
• Assists in planning, coordinating, and overseeing minor building renovation, remodeling, and capital improvement projects.
• Maintains facility records, maintenance histories, equipment inventories, warranties, and documentation related to inspections, repairs, and regulatory compliance.
• Monitors contractor performance and verifies completion of work in accordance with contract terms, safety requirements, and City standards.
• Coordinates emergency maintenance response activities and assists in resolving urgent facility issues to minimize disruption to City operations.
• Recommends improvements to maintenance procedures, operational efficiency, building systems, and preventive maintenance programs.
• Provides technical guidance, training, and functional direction to building maintenance personnel and assists in establishing work priorities and performance expectations.
• Ensures compliance with applicable building codes, safety regulations, environmental requirements, and City policies and procedures.
• Coordinates the procurement of maintenance materials, equipment, and supplies; reviews inventory levels and recommends purchases as needed.
• Prepares reports, correspondence, and recommendations regarding facility conditions, maintenance activities, project status, and budget needs.
• Performs related duties and responsibilities as assigned.

Education:

• High school diploma or equivalent.

Experience:

• Four years of skilled experience performing duties in building maintenance.
• Experience providing leadership or coordination of others is desirable.

Licensesand Certificates:

• Possession and maintenance of a valid California driver's license at the time of appointment.

Special Requirements:

• Must successfully complete a comprehensive Police Department background investigation due to the position's authorized access to secure Police Department facilities, including access outside of normal business hours.

Essential functions and duties require the following physical abilities and work environment:

• Ability to work in a standard office environment and outside; ability to travel to different sites and locations;
• Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Ability to sit, stand, walk, kneel, stoop, crawl, twist, and climb;
• Ability to lift 60 pounds.
• Exposure to outdoors, heat, confining workspace, mechanical hazards, and electrical hazards.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify, and new employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Sophia Diaz at sdi [e-mail] or Julie Maher at [e-mail]