Building Facility Operations Coordinator, COS Center for Imaging Science

Rochester Institute of Technology; United States; On-site; USD 28,000 - 43,000; Full time

Job summary

The Building Facilities Operations Coordinator at Rochester Institute of Technology ensures the Carlson Center runs smoothly and safely, overseeing labs, classrooms, offices, and a large stockroom. The role guards safety equipment, coordinates maintenance and repairs, and supports A/V needs and classroom setup for weekly labs.

On-campus position demanding organization, timely decision-making, and collaboration with campus partners; previous facilities or operations experience and knowledge of

Qualifications

• Associate's degree in related field with 3 years of related experience.
• Equivalent combination of experience and education may be considered.

Responsibilities

• Implements preventative maintenance plans for campus facilities and related systems.
• Manages short- and long-term projects in collaboration with other RIT departments.
• Tracks maintenance requests using work order systems and ensures safety compliance.
• Oversees day-to-day operations and event scheduling for designated facilities.
• Acts as primary facilities contact during on-call maintenance and urgent incidents.

Skills

HVAC systems

CMMS usage

Safety protocols

Emergency response

Facilities coordination

Education

Associate's degree

Tools

CMMS software

Job description

Position Highlights

The Building Facilities Operations Coordinator keeps the Chester F. Carlson Center for Imaging Science at the Rochester Institute of Technology running smoothly and safely. The 70,000 sq. ft. Carlson building houses 20 laboratories, several classrooms, 40 offices, and a 150-seat auditorium. In addition, this position manages the lab stockroom, supervises student workers and lab GTAs, and ensures equipment is organized, supplied, repaired, and ready for weekly labs. The role oversees critical safety equipment, including fire extinguishers, eyewashes, showers, and exhaust hoods; ensures employees complete required safety training; conducts annual physical inventory; and maintains property accounting procedures, including asset tagging and reporting. They also support A/V needs, equipment improvements, and classroom setup.

Essential Duties & Responsibilities

• Implements preventative maintenance plans for campus housing and facilities, ensuring timely resolution of issues ranging from general repairs to plumbing and painting Executes short-term and long-term projects such as student room upgrades, common area renovations, and special-use space improvements in collaboration with other RIT departments Utilizes work order systems to track maintenance requests, prioritize tasks, and ensure compliance with safety and operational standards; assist maintenance and custodial mechanics as needed Coordinates with campus partners and community stakeholders to assess and address renovation, safety, and operational needs that support a functional and welcoming student environment Oversees day-to-day operations and event scheduling for designated facilities, acting as the primary point of contact for internal and external users and ensuring successful execution of events Acts as the primary facilities contact in the absence of the Associate Director, provide support to the on-call maintenance program, and respond to urgent facility-related incidents—including on-site response when required Other duties as assigned

Knowledge, Skills & Abilities

• Knowledge of HVAC (Heating, Ventilation, and Air Conditioning), plumbing, electrical, structural, and general repair systems, including preventative maintenance and facility lifecycle planning


• Skill in using computerized maintenance management systems (CMMS) or similar platforms to track work orders, manage priorities, and document repairs and preventive maintenance


• Skill in assessing urgent situations, making sound decisions quickly, and responding to facilities-related emergencies, particularly in a residential or student-centered environment


• Ability to assess urgent situations, make sound decisions quickly, and respond to facilities-related emergencies, particularly in a residential or student-centered environment


• Ability to plan, coordinate, and execute small- to medium-scale renovation and improvement projects, including budgeting, scheduling, and collaboration with contractors and campus partners

Minimum Education & Experience

• Associate's degree in related field 3 years of related experience


• Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.

FLSA Category

Non-Exempt

Work Location

On Campus

Compensation

$19.65 - $31.45 Hourly

RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [e-mail]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Founded in 1829, Rochester Institute of Technology has a long-standing history of innovation that blends the arts, technology, and experiential learning. In addition to its main campus in Rochester, New York, RIT maintains a strong international presence with over 100 active global partnerships and international campuses in Croatia, Dubai, and Kosovo. As of Fall 2024, total student enrollment across all campuses exceeded 21,000. Nationally recognized for its co-op and internship programs, RIT is supported by more than 4,000 dedicated faculty and staff members committed to student success. Its 1,300-acre suburban campus features cutting-edge facilities that reflect RIT’s strengths in applied research, design, and workforce development.