Building Facility Operations Coordinator, COS Center for Imaging Science

Rochester Institute of Technology; Fort Lee (NJ); On-site; USD 27,000 - 43,000; Full time

Job summary

Rochester Institute of Technology is seeking a Building Facilities Operations Coordinator to keep the Carlson Center for Imaging Science running smoothly. The role involves managing lab stock, supervising student workers, and ensuring equipment, safety systems, and classrooms are organized and ready for weekly labs.

Responsibilities include coordinating maintenance, overseeing events, and acting as primary contact for facility operations.

Qualifications

• Associate's degree required or equivalent experience.
• Experience with preventative maintenance and safety training.
• Ability to manage multiple tasks, prioritize, and meet deadlines.

Responsibilities

• Implement preventative maintenance plans for campus facilities.
• Lead small to medium renovation projects with other departments.
• Track work orders, prioritize tasks, and ensure safety standards are met.

Skills

HVAC knowledge

Emergency response

Project planning

Budgeting

Coordination

Education

Associate's degree in related field

Tools

CMMS

Job description

Position Highlights

The Building Facilities Operations Coordinator keeps the Chester F. Carlson Center for Imaging Science at the Rochester Institute of Technology running smoothly and safely. The 70,000 sq. ft. Carlson building houses 20 laboratories, several classrooms, 40 offices, and a 150-seat auditorium. In addition, this position manages the lab stockroom, supervises student workers and lab GTAs, and ensures equipment is organized, supplied, repaired, and ready for weekly labs. The role oversees critical safety equipment, including fire extinguishers, eyewashes, showers, and exhaust hoods; ensures employees complete required safety training; conducts annual physical inventory; and maintains property accounting procedures, including asset tagging and reporting. They also support A/V needs, equipment improvements, and classroom setup.

Essential Duties & Responsibilities

• Implements preventative maintenance plans for campus housing and facilities, ensuring timely resolution of issues ranging from general repairs to plumbing and painting


• Executes short-term and long-term projects such as student room upgrades, common area renovations, and special-use space improvements in collaboration with other RIT departments


• Utilizes work order systems to track maintenance requests, prioritize tasks, and ensure compliance with safety and operational standards; assist maintenance and custodial mechanics as needed


• Coordinates with campus partners and community stakeholders to assess and address renovation, safety, and operational needs that support a functional and welcoming student environment


• Oversees day-to-day operations and event scheduling for designated facilities, acting as the primary point of contact for internal and external users and ensuring successful execution of events


• Acts as the primary facilities contact in the absence of the Associate Director, provide support to the on-call maintenance program, and respond to urgent facility-related incidents-including on-site response when required


• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of HVAC (Heating, Ventilation, and Air Conditioning), plumbing, electrical, structural, and general repair systems, including preventative maintenance and facility lifecycle planning


• Skill in using computerized maintenance management systems (CMMS) or similar platforms to track work orders, manage priorities, and document repairs and preventive maintenance


• Skill in assessing urgent situations, making sound decisions quickly, and responding to facilities-related emergencies, particularly in a residential or student-centered environment


• Ability to assess urgent situations, make sound decisions quickly, and respond to facilities-related emergencies, particularly in a residential or student-centered environment


• Ability to plan, coordinate, and execute small- to medium-scale renovation and improvement projects, including budgeting, scheduling, and collaboration with contractors and campus partners

Minimum Education & Experience

• Associate's degree in related field


• 3 years of related experience


• Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.

FLSA Category

Non-Exempt

Work Location

On Campus

Compensation

$19.65 - $31.45 Hourly

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabili